Financial Analyst

Job Posting Title:

Financial Analyst

Hiring Department:

School of Social Work

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Jul 01, 2024

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

The Steve Hicks School of Social Work, ranked among the top 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.

Learn more about UT Austin's mission and values, leadership and strategic plan.

Purpose

This position supports the Steve Hicks School of Social Work Chief Business Officer. The Financial Analyst is a key member of the Business Affairs team, responsible for processing financial transactions, preparing reports, and relieving the CBO with other financial activities.

Responsibilities

Procurement and Payment

• Manage all aspects of procurement and accounts payable processed through the Dean's Administrative Office.

• Complete purchase orders, UT Market orders, travel and entertainment payments, reimbursements, and deposits.

• Research problem invoices and other payment issues. Audit and correct transactions when necessary.

• Ensure all invoices are properly handled and retained per retention schedule. Manage School ProCard.

• Administer the Dean's Office Amazon Prime account.

• Ensure items that require the Chief Business Officer's approval are routed accordingly.

Contract Management

• Prepare, review, and route contracts to Business Contracts Office for processing.

• Prepare and submit payments for contract agreements.

Financial Management

• Reconcile school accounts, including monthly posting and closing of accounts.

• Prepare financial documents for imaging and manage accounting files.

• Work with School Chief Business Officer as needed with other accounting related duties such developing and preparing financial reports and projections using existing tools such as Excel, Define, and VIP.

• Process transfers as necessary under the guidance of the CBO, process interdepartmental transfer of funds, assist in implementation of school or campus-wide systems.

• Identify opportunities for process of improvement needs and initiate actions in collaboration with the Chief Business Officer.

Serve as back-up to Chief Business Officer and members of the Business Affairs team.

Other duties as assigned.

Required Qualifications

• Bachelor's degree in business, accounting, finance, or related field.

• Five years of relevant experience in university accounting, business management, or other closely related field.

• Demonstrated resiliency working in a dynamic work environment.

• Demonstrated ability to prioritize job tasks in dynamic circumstances without sacrificing accuracy and attention to detail.

• Demonstrated ability to work under pressure and meet multiple deadlines while working independently and/or as a team member.

• Demonstrated ability of excellent interpersonal, verbal, and written communication skills.

• Professional demeanor and regular, punctual attendance.

• Solid knowledge of office productivity tools, such as Mac OSX and Microsoft Office.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than required years of experience.

• Previous experience sharing responsibilities and being a celebrated team member.

• Previous experience in higher education.

• Experience working with faculty and graduate students.

• Willingness to learn and adapt to new systems.

Salary Range

$52,000 (+ depending on qualifications)

Working Conditions

• Repetitive use of a keyboard at a workstation; prolonged screen time.

• Use of manual dexterity.

• Typical office environment.

Work Shift

• Position is expected to report on campus in Austin, TX.

• Possible flexible work arrangements, including working from home on a part-time basis, may be negotiated with the supervisor but are subject to future review should the needs of the workplace change.

• Some evening and weekend work may be required during special events.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.