Financial Aid Specialist

HCA Louisville , KY 40202

Posted 3 weeks ago

SHIFT: No Weekends

SCHEDULE: Full-time

Galen College of Nursing is a vibrant and growing, single-purpose nursing college focused on expanding access to quality nursing education. Our culture is at the forefront of everything we do. Galen's fundamental goals are to be the best place for nursing education and the best place to work and one cannot be true without the other.

At Galen College of Nursing, we want to ensure your needs are met. We offer a variety of comprehensive medical, dental, and vision plans along with some unique benefits including:

  • Tuition Reimbursement/Assistance Programs

  • Paid Personal Leave

  • 401k (100% annual match - 3%-9% of pay based on years of service)

  • Identity Theft Protection discounts

  • Auto, Home, and Life Insurance options

  • Adoption Assistance

  • Employee Stock Purchase Program (ESPP)

As you consider joining Galen, please carefully consider how you will model the culture we embrace and look to sustain. A culture where good ideas can come from anywhere and transparency is vital. Respect, accountability and integrity are non-negotiables, and commitment is created and sustained through the development of all employees. We care about each other and our students. We look for ways to exceed expectations and we are always looking for ways to improve and grow, while delivering the promise of extraordinary nursing education, matched only by a commitment to our students' success. If you feel our culture aligns with your strength of experience, attitude and authentic desire to work with great people to help changes lives, we'd love to talk!

Galen College is looking for a Financial Aid Specialist to ensure accurate and timely administration of Title IV programs.


  • Thorough documentation in CampusVue regarding student contacts.

  • Run NSLDS checks and upload into CampusVue daily. Send Default letters as needed.

  • Perform all withdrawal calculations within federal guidelines.

  • Send collection items (from Withdrawals) to Campus FAA/Bursar for collection activity.

  • Create and send out Exit Letters and Loan Fact Sheets. Assign the Exit Counseling Document to the students in their final term.

  • Perform ISIR corrections.

  • Perform verification reviews for all campuses.

  • Communicate with the Campus Financial Aid staff about missing items, additional items needed, etc. regarding any issues related to verification.

  • Package the Title IV financial aid for new potential students and repacks for continuing students.

  • Communicate with the Campus Financial Aid staff and/or FA Specialist (Verification) about missing items, additional items needed, etc. regarding any issues which prevent packaging.

  • Assign additional documents for students as needed.

  • Assist in other phases of financial aid as necessary.

  • Attend financial aid training, workshops and seminars as necessary.


  • Minimum high school diploma or GED, some college helpful.

  • Experience in using Microsoft systems such as Word, Excel, and Internet Explorer

Special Qualifications:

Ability to effectively communicate with a wide variety of people. Position requires great attention to detail, time management skills, and willingness to be a team player. Ability to document all communications with students in CampusVue. The candidate must have the ability to enroll in and be granted access to all Department of Education websites, including but not limited to NSLDS, COD, CPS, etc. Only candidates with no history of prior student loan default will be considered.

Physical/Mental Demands & Work Environment:

Must be able to sit at a computer desk for eight hours each day.

Degree of Supervision:


Galen College Values:

Inclusivity: I foster an environment that provides opportunity for every individual to reach their full potential.

Character: I act with integrity and compassion in all I do.

Accountability: I own my role and accept responsibility for my actions.

Respect: I value every person as an individual with unique contributions worthy of consideration.

Excellence: I commit myself to the highest level of quality in everything I do.

We are Galen College of Nursing. Our focus is nursing education and our students' success is all that matters. We offer a unique educational experience we call Pure Nursing. Our knowledgeable and caring faculty and staff take personal interest in helping our students achieve their goals. Galen College is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Baccalaureate and Associate Degrees. The baccalaureate degree in nursing program at Galen College of Nursing is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate degree program is accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen's accreditation status, please visit our website


Our Company's recruiters are here to help unlock the next possibility within your career and we take your candidate experience very seriously. During the recruitment process, no recruiter or employee will request financial or personal information (Social Security Number, credit card or bank information, etc.) from you via email. The recruiters will not email you from a public webmail client like Gmail or Yahoo Mail. If you feel suspicious of a job posting or job-related email, let us know by clicking here.

For questions about your job application or this site please contact HCAhrAnswers at 1-844-422-5627 option 1.

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