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Financial Aid Counselor

Expired Job

Prescott College Tucson , AZ 85704

Posted 4 months ago

Essential ResponsibilitesSupervisionEducation and ExperienceMinimum RequirementsApplication Instructions

Job Summary (Return to top)

Prescott College

Founded in 1966, Prescott College is proud to celebrate its rich 50-year history of offering experientially centered undergraduate and graduate degrees both on campus and via distance learning. Undergraduate students work closely with individual graduation committees to design their own degree plans, pulling from seven study areas: adventure education; arts and humanities; cultural and regional studies; environmental studies and sustainability; interdisciplinary studies; psychology, counseling, and human development; and education.

Graduate programs include adventure education, arts and humanities, counseling, education, environmental studies, social justice and community organizing, expressive arts therapy, adventure-based psychotherapy, ecopsychology, and equine-assisted mental health.

Noted as a College of Distinction, one of the Best 382 Colleges by the Princeton Review, one of the top ten Most Innovative Small Colleges, one of the Best Value Colleges in Arizona, one of the Best Online Master's in Counseling, one of the Best Value Master's in Counseling programs, one of the 13 most interesting institutions by the Fiske Guide, and a veteran supportive campus by the Arizona Department of Veterans Services. Collaboration is emphasized over competition and interdisciplinary inquiry proceeds alongside professional skill development. Its courses are problem-based and solution-oriented; students work together to solve both local and global issues and help shape a more environmentally sustainable and socially just world.

The Prescott College campus is located in the mountain town of Prescott, Arizona, nestled between the ponderosa forests and grasslands at the confluence of the Granite Creek watershed. The mile-high city is ranked a Top Adventure Town by National Geographic Adventure Magazine, and one of the 7 Top Trail Towns according to Trail Runner Magazine. With over 450 miles of multi-use trails, world-class mountain-biking, a thriving rock-climbing scene, and nearby lakes for kayaking and canoeing, Prescott is an outdoor paradise. The Grand Canyon, Phoenix, Flagstaff, and the red rocks of Sedona are all within a two-hour drive. The historic downtown is just minutes from campus.


The Financial Aid Counselor reviews and verifies student financial aid files for eligibility in accordance with federal regulations and guidelines. Processes parent and student petitions in accordance with ED professional judgment and institutional guidelines. Awards students for all academic programs in accordance with federal and institutional guidelines. Further, Counsels students and parents on financial aid eligibility inquiries. The Financial Aid Counselor is also part of Program Management including one or more of the following programs: Federal Pell Grant, Student Employment, State Grants, Direct Loans, Endowed/Restricted scholarship/grant funds.

The Financial Aid Counselor has a myriad of duties and responsibilities, including:

  • counsels students and parents
  • 35% of position duties
  • Verifies financial aid files and awards financial aid in accordance with federal regulations 20% of the position's duties.

  • Manages at least one major Federal Program (Pell Grant, Federal Work Study or Direct Loans) 20% of position's duties.

  • Provides Pro-Active Community Outreach re: Financial Aid & College Affordability 10% of the position's duties.

  • Administers Miscellaneous Federal and State Grant Programs 10% of position's duties.

  • Coordinates outside Scholarships

Essential Responsibilities (Return to top)

Responsibilities and Duties
1.Counsels students and parents 35% of the position's duties.

  • Responds to inquiries and advises students and parents relative to various financial aid programs (i.e. ., eligibility criteria, application procedures, verification standards, academic progress requirements).

  • Explains institutional policies and federal regulations as they relate to financial aid eligibility

  • Provides clarification on the completion of verification process

  • Advises students in conjunction with professional judgment procedures

  • Participates in all academic orientation programs

  • Resolves issues regarding default, duplicate loans, denied loans, overlapping loan periods, etc. and follows through with Direct Loans to ensure loans are issued.
    2.Verifies financial aid files and awards financial aid in accordance with federal regulations 20% of the position's duties.

  • Evaluates verification documents and resolves conflicts as appropriate

  • Evaluates student and parent petitions to adjust EFC and COA

  • Communicates with students/parents when conflicts exist

  • Evaluates subsequent ISIR's for potential changes to eligibility

  • Awards institutional scholarships

  • Packages students in all academic programs on a weekly basis

  • Conducts weekly file review and quality control checks

  • Performs professional judgement in response to certain types of student financial aid increase requests
    3.Manages at least one major Federal Program (Pell Grant, Federal Work Study or Direct Loans) 20% of position's duties.

  • Reports origination and disbursement records to ED

  • Problem solves errors and other delays with reporting & awarding

  • Verifies eligibility for recipients prior to releasing aid for disbursement

  • Monthly reconciliation of funds (PowerFAIDS to COD)
    4.Provides Pro-Active Community Outreach re: Financial Aid & College Affordability 10% of the position's duties.

  • Works with the admissions team to support community education efforts re: financial aid.

  • Attends Preview Days, Student Acceptance Days, and Parent Panels to answer financial aid questions

  • Assists incoming students in understanding options for financing their education.
    5.Administers Miscellaneous Federal and State Grant Programs 10% of position's duties.

  • Serves as primary liaison for one or more programs

  • Confirms eligibility for one or more programs

  • Continuously checks for newly eligible recipients

  • Verifies accuracy (audits) recipient eligibility each term 5%
    6.Coordinates outside Scholarships

  • Researches applicability of outside scholarships for all academic programs

  • Updates Prescott College scholarship website monthly

  • Advises students on researching scholarships on their own

  • Coordinates annual scholarship workshop for resident undergraduate students

Supervision (Return to top)No

Education and Experience (Return to top)


College degree

  • Bachelor's preferred, or combination of High School Diploma and equivalent work experience.


Two years of generalized administrative office experience required. Excellent customer service skills required. Previous experience Title IV financial aid or in another highly regulated field (such as mortgage industry) preferred. Previous public speaking experience preferred.


The Financial Aid Counselor works independently on ongoing projects, and also works in collaboration with Director of Financial Aid, Associate Directorand other Financial Aid Counselors.

Accurate and timely completion of the above responsibilities is crucial to the awarding of student aid; the colleges' continued compliance with federal guidelines and regulations; and to providing appropriate standard of customer service to our constituents.

EQUAL OPPORTUNITY EMPLOYMENT: Prescott College is committed to Equal Opportunity Employment and supports excellence through diversity. We encourage qualified applicants from historically underrepresented groups along with Veterans and AmeriCorps, Peace Corps and other national service alumni to participate in our recruitment efforts.

Minimum Requirements (Return to top)

Combination of High School Diploma and equivalent.

Prescott College is committed to Equal Opportunity Employment and supports excellence through diversity. We encourage qualified applicants from historically underrepresented groups along with Veterans and AmeriCorps, Peace Corps and other national service alumni to participate in our recruitment efforts.

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Financial Aid Counselor

Expired Job

Prescott College