Financial Administrator - Ses - 67011490 1

Requisition No: 831589

Agency: Agency for Persons with Disabilities

Working Title: FINANCIAL ADMINISTRATOR - SES - 67011490 1

Pay Plan: SES

Position Number: 67011490

Salary: $62,126.67 - $89,000.00 Annually

Posting Closing Date: 06/26/2024

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AGENCY FOR PERSONS WITH DISABILITIES

POSITION: Financial Administrator - Career Service

POSITION NUMBER: 67011490

OPEN COMPETITIVE OPPORTUNITY

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State's total compensation package for eligible employees features a highly competitive set of employee benefits, including:

• Annual and Sick Leave benefits.

• Nine paid holidays and one Personal Holiday each year.

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.

• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).

• Flexible Spending Accounts.

• Tuition waivers.

• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

• Paid Maternity and Parental Leave.

The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.

This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency's mission.

• Responses to the qualifying questions are required and must be verifiable based on your submitted application, and "see resume" will not be considered an acceptable response.

SALARY RANGE

$62,126.67 - $89,000 Annually $2,389.49 - $3,423.08 Bi-weekly

Position Summary

The position is responsible for supervising staff; managing and overseeing the development and monitoring of operating budgets; the purchasing of goods and services as it relates to Budget, and the preparation of budget amendments.

The Work You Will Do

• Reviews and approves the (PARS) personnel action requests of the Agency to ensure positions are appropriately funded. Manages position control in coordination with human resources unit to ensure accurate FTE (full-time equivalent) positions are approved.

• Oversees and manages the Agency spending plan, completes ongoing analysis of the agency Budget, and resolves problems in conjunction with the Office of Policy and Budget of the Governor's Office and other appropriate offices. Coordinates budget activity relating to statewide contracts and Agency grants, including establishing appropriate budget authority and monitoring compliance with appropriate fiscal procedures, and advising grant and contract managers of fiscal matters. Provides technical assistance to staff in headquarters, regions, and Developmental Disability Centers regarding fiscal issues and assists in interpreting rules, policies, and standards.

• Develops and implements quality control programs to ensure accuracy and adequacy of financial system data to provide for efficient management and reporting of resource utilization at all input and output levels.

• Develops output management reports for unit, regions, and state office levels to establish expenditure controls and provide for accurate assessment and management of client services budget categories related to expenditures and budgetary information.

• Coordinates and guides all activities related to the budget entities and maintains working knowledge of all processes of the budget entities for the Agency.

• Represents the Agency in department workgroups related to fiscal planning and fiscal policy development.

• Coordinates the development and submission of Legislative Budget Requests for the agency.

• Completes assignments and routine correspondence as required.

• Performs other duties as assigned.

Minimum Qualifications

• High School diploma or equivalent
• 5 years state budget experience including experience with LAS/PBS and FLAIR
• 3 years of supervisory experience (preferred)
• Proficient in Microsoft Office 365 Suite

Knowledge, Skills, And Abilities

Knowledge of:

• Management principles and practices.

• Florida budgeting and accounting practices.

• Various computer-based programs such as Microsoft Office products, LAS/PBS, and FLAIR.

Ability to:

• Collect, evaluate, and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of management practices.

• Organize data into logical format for presentation in reports, documents, and other written materials.

• Work independently.

• Understand and apply applicable rules, regulations, policies, and procedures relating to operational and management analysis activities.

• Communicate effectively both verbally and written.

• Establish and maintain effective working relationships with others.

• Work independently, as part of a team, and/or as a team leader.

• Simultaneously manage numerous projects effectively and efficiently.

Demonstrate Skills in:

• Conducting fact find-solving research.

• Utilizing problem-solving techniques.

• Planning, organizing, and coordinating work assignments.

• Maintaining a positive and professional relationship with all APD staff, clients, and vendors.

• Providing effective leadership to direct reports and others as required.

Additional Information

Profile Completion

To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.

Retiree Notice

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.

Direct Deposit Program

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

Background Screening Requirement

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government's employment eligibility verification program (E-Verify), which electronically confirms an employee's eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.