Financial Administrator I

General Description of the Position

The Financial Administrator I is responsible for the operations of post-award grant administration, which includes relative accounting duties and serving as the principal investigator's contact for grants and contract accounting functions. The incumbent in this position acts as accounting liaison with respect to journal entries, reporting, analysis and reconciliation of grants. The incumbent may also perform various financial functions for all of the student organizations on campus, such as accounts payable, student accounts, student payroll and petty cash. The person in this position reports to the Director of Restricted Accounting and, as such, may coordinate the activities of lower-level employees. This position is responsible for establishing daily, weekly, monthly, quarterly, and yearly priorities and completing work for all grant administration activities based on the needs of the sponsors (per the terms of the grants and contracts or special requests) or principal investigators. This includes administering policies and procedures to ensure compliance with regulations and is responsible for reviewing and approving the following related to sponsored programs: the establishment and maintenance of accounts in the University and State of Delaware financial systems; purchases (requisitions, purchase orders, and invoices); financial reports, journal entries; budget transfers between accounts; performs draws, and more. These decisions require good judgment and the understanding of sponsored regulations. Poor judgment or failure to meet requirements could result in significant fines, sanctions, or other penalties for the University.

Essential Functions & Required Knowledge, Skills and Abilities

Essential Functions

• Performs grant-related post-award functions, including budget and expense analysis, reconciliations, re-budgeting, invoicing, financial reporting, and associated communications with agencies, faculty, staff, students, and other customers.

• Maintains regular communications with principal investigators and communicates with fiscal contacts at funding agencies for problem resolution and information gathering.

• Supports the Office of Sponsored Programs in education and training of principal investigators and administrators.

• Serves as a technical resource for unit staff members.

• Works closely with the Office of Sponsored Programs and funding agency to ensure a continuity of services from pre-award through post-award, including reconciliations, financial status reports, final invoices, purchase order liquidations, zeroing out budgets, and final reporting.

• Performs all task associated with the general ledger of the University accounting system, i.e., approves requisitions, purchase orders, invoices, enters budget transfers, journal entries, and other associated tasks.

• Reconciles payroll and cash disbursement accounts related to restricted funds.

• Compiles data and maintains appropriate documentation for each grant-related award.

• Attends professional trainings as a means of remaining current in the latest accounting methods, principles, and practices.

• Interfaces with internal and external departments and organizations.

• Performs other duties as assigned.

Required Knowledge, Skills, and Abilities

• Significant experience working with Microsoft Excel and Word.

• Experience in bank or account reconciliations, general ledger, and/or financial statements

• Demonstrate excellent written and oral communication skills, time management, and organization skills.

• Accuracy and attention to detail demonstrated in all phases of work.

• Knowledge of basic accounting and budgeting procedures.

• Knowledge of and/or experience in working with federal grant funding agencies.

• Knowledge of and/or experience in grant administration.

• Knowledge of and/or experience in fund accounting.

• Team and customer service oriented.

• Willingness to work evenings, weekends and holidays if necessary.

Qualification Standards

• Bachelor's degree in accounting, Finance, Business Administration, or related field.

• One or more years of experience preferably at a university or college business office.

• Experience with State of Delaware accounting system (First State Financials) desired,

• Experience using SunGard Banner (preferred) or other university or college accounting system desired.

• Knowledge of basic accounting and budgeting procedures.

• Knowledge of and/or experience in working with federal grant funding agencies.

• Knowledge of and/or experience in grant administration.

• Knowledge of and/or experience in fund accounting.

EEO Statement

Delaware State University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information, or any other characteristic protected by state or federal law. The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply.

Equal opportunity employer/program'' and "auxiliary aids and services are available upon request to individuals with disabilities''.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

To learn more details, visit the Delaware State University Benefits Page and the State of Delaware benefits page.

Agency Delaware State University

Address 1200 N. Dupont HWY

Dover, Delaware, 19901

Phone (302) 857-6261

Website https://www.desu.edu/about/administration/human-resources