Financial Administrator

Basic Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

Bachelor's degree or equivalent work experience required.

Minimum of 5 years related financial experience.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Position Description

• Reconciles expenses and journal transactions to the general ledger monthly.

• Prepares financial analysis, to include revenue receipts, contracts, and fund reporting for fiduciary compliance. Reviews Quarterly Flux reporting using Reporting and Analytics systems.

• Executes travel logistics, honoraria, and expense reimbursements for guest speakers and musicians.

• Prepares Buy2Pay vendor invoice payments, Concur travel reimbursements, and supplier setup.

• Reviews PCard receipts, business purpose submissions and applies costing.

• Monitors, processes, and reconciles Events Income and Expenses, analyses and prepares monthly reporting for applicable tax reporting line items.

• Assists with onboarding of FTE and contingent employees.

• Verifies budgets to ensure accuracy creates quarterly budget variance reports for department heads.

• Coordinates with CADM Payroll Coordinator for employee payroll remediation.

• Updates PeopleSoft Position Tracking and Costing.

• Processes offerings collections to include counting, depositing funds to Bank of America, credit voucher submission to cash management, reconciling receipts in the TouchNet UStore revenue system, depositing income from external events.

• Performs due diligence Yearly Access Review (YAR) to Oracle Financial Applications.

• Reviews financial transactions generated by the Harvard Chaplains team for Tub approval.

Job Summary

Reporting to the Director of Finance and Operations, the Financial Administrator independently performs day-to-day financial administration including reconciling to the general ledger, verifying and monitoring budgets, preparing financial analysis, and application of financial policies to transactions for the Memorial Church. Adheres to financial best practices, prepares accruals and prepaid expense journals in accordance with University policies and GAAP standards. Processes unrestricted, current use gifts and endowment donations using Advance. Provides backup support for chart of accounts maintenance and systems security authorizations. Reviews annual authorized requestor actions for Oracle financial applications, HUBS Next Generation, Buy-To-Pay, Grants Management Applications Suite (GMAS) and Concur. Trains staff in Oracle and Concur financial applications.