Financial Admin Coord, San Francisco

University Of Pennsylvania Philadelphia , PA 19107

Posted 6 months ago

Position is located in San Francisco. Reports to and supports Executive Director (ED), with a dotted line to the business manager in the MBA Division, on complex and confidential administrative duties, including compliance reporting.

Manages appointments, travel arrangements and some presentation prep. The Financial Coordinator maintains the MBA for Executives (WEMBA) SF budget by processing payment requests from vendors (hotel, books, materials, etc) and travel expense reimbursements from faculty and staff who support the WEMBA Program. This individual coordinates efforts with the Business Manager for the MBA Division, located in Philadelphia, and other departments who interact with WEMBA SF.

Reviews monthly budget with ED, processes journal entries, creates purchase orders and processes invoices in a timely manner. Collaborates with Exec Director on forecasting/spending predictions for current budget and on new budget preparation. Provides onsite support for WEMBA SF Admissions and outreach activities.

Hires, trains and approves schedules and time sheets for part-time/temp staff. Wharton Executive MBA



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
General Admin Student Support Intern
New!

Department Of Justice

Posted Today

VIEW JOBS 10/16/2019 12:00:00 AM 2020-01-14T00:00 * Duties Help Duties Summary The Office of the Inspector General is ranked number 1 in the best places to work in the Department of Justice and is one of the premier inspector general offices in federal government. We are seeking a highly-motivated professional employee with experience in providing superior customer service in support of our mission to detect and deter waste, fraud, abuse, and misconduct is DOJ programs and personnel, and to promote economy and efficiency in those programs. Learn more about this agency Responsibilities As a Student Trainee, works with higher graded staff in support of office programs and activities to gain practical work experience that augments training in an academic course of study.Specific responsibilities include: * Identifying data required for use in the management and direction of programs. * Coordinating assigned activities in support of program operations. * Identifying various resources (e.g. staffing equipment) required to support program operations. * Researching and investigating new or improved business and management practices for application to agency programs or operations. * Using office automation software to produce a variety of materials such as spreadsheets, plans, procedures, memoranda, letters, charts, database, travel requests, and presentations from rough drafts. * Assisting in establishing and maintaining an extensive high volume suspense tracking system. * Answering the telephone and greeting visitors,answering questions not requiring significant technical knowledge, referring the technical questions to the appropriate staff member. * Performing other administrative and management support assignments.Using word processing software to type letters, memoranda, reports, etc. from handwritten or rough drafts, marked-up copy, and oral instructions into final, error-free copy. * Correcting punctuation, spelling, capitalization, and grammar and verifies that the format conforms to OIG regulations, style manuals, and office procedures. * Assembling data and using database or spreadsheet software to enter, revise, sort, or calculate and retrieve data for standard reports. * Receiving and reviewing incoming mail, reports, and other documents for distribution to appropriate staff according to established procedures and knowledge of organization. * Maintaining existing office files and establishing new filing systems, as needed. Travel Required Not required Supervisory status No Promotion Potential 5 * Job family (Series) 0399 Administration And Office Support Student Trainee * Requirements Help Requirements Conditions of Employment You must be a U.S. Citizen or National You must pass a background investigation, credit check and drug testing You must be registered for the Selective Service, if applicable You must meet half-time student enrollment requirements You must submit a transcript or proof of admission with your application You must have a GPA of 2.5 on a 4.0 scalE You must be able to work a minimum of 24 hrs per wk during the school year. You must meet all basic and minimum qualification requirements by the closing date of the announcement. We will review your application package to ensure you meet the job requirements. Your application package must support your answers to the occupational questionnaire.Interns may work full time when school is not in session.You must provide an UNOFFICIAL copy of your transcript/ or course listing with your application to verify enrollment as well as meeting GPA and grade requirements. Failure to provide a copy of your transcript or course listing will completely nullify your application.If selected for this position: * You must complete and sign a Pathways Participant Agreement. * You must provide the OIG Pathways Program Officer with a copy of your transcript verifying continuous enrollment, GPA and grade requirements (This is a requirement for each semester/quarter.). * You must maintain a GPA of 2.5 or better for the duration of this internship. Failure to meet this requirement will result in immediate termination. Qualifications Basic Qualifications: * Must be at least 16 years of age. * Must be enrolled or accepted for enrollment in a Technical or vocational school, 2-year or 4-year college or university, graduate or professional school, at a qualifying educational institution on a half-time or full-time basis. * Must be in good academic standing with a cumulative GPA (grade point average) of 2.5 or better (must provide a transcript and proof of enrollment/acceptance letter); these standards will be in effect for the duration of the internship. * Must maintain enrollment/continue education throughout the duration of employment under the Pathways Program. Minimum Qualifications: In addition to meeting the Basic Qualifications stated above, you must also meet the minimum qualifications for the appropriate grade level, or applicable general or specialized experience, or a combination of both To qualify for the GS-4 level, you must have at least: To qualify for the GS-4 level, you must have: Completed 2 full academic years of post-high school education or an Associate Degree (one year of full-time academic study is defined as 30 semester hours or 45 quarter hours in a college or university; or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial or technical school). General experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of General Office and Administrative Support Intern. Examples of general experience include: filing materials in alphabetical or chronological order; operating a copier machine; collating and stapling materials; producing a variety of written documents utilizing various word processing software functions; securing information from files and related sources. To qualify for the GS-5 level, you must have: Completed 4 academic years of post-high school education leading to a Bachelor's Degree or equivalent degree. Specialized experience is defined as progressively responsible clerical office support work that indicates the ability to perform the duties of a General Office and Administrative Support Intern. Examples of specialized experience include: reviewing documents for accuracy and completeness; typing and formatting correspondence and forms; obtaining information from files or general reference sources; taking messages and scheduling appointments; performing routine administrative functions. Education All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov. For foreign education see: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. Department Of Justice Philadelphia PA

Financial Admin Coord, San Francisco

University Of Pennsylvania