This position is located in the Support Services Division (SSD) of the Seattle Regional Office. The incumbent performs accounting, civilian payroll, and accounts receivable functions in accordance with applicable laws, policies, and procedures under the supervision of the Supervisory Financial Administrative Specialist.
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Prepares audits of benefit awards; processing fiscal transactions-including one-time special payments and out of system payments to bring accounts to current status.
Processes check tracers for Veterans and their beneficiaries for claims of non-receipt and initiates reclamation action when necessary.
Reviews and analyzes financial statements from the debtor, information in claims folders, and other correspondence associated with debts and prepares appropriate documents.
Maintains a system of accounting records for all financial management system transactions within the Regional Office.
Posts and maintains manual and computerized ledgers and related subsidiary journals, and journalizes corrective actions for erroneous conditions.
Communicates with Veterans and their beneficiaries, as well as other governmental agencies, in person, by telephone or through written communication.
Examines expenditure vouchers prior to payment to assure that existing laws and regulations authorize the expenditure and that the amount is in compliance with set schedules.
Makes necessary payroll adjustments, including leave records adjustments, to correct and make input into Personnel and Accounting Integrated Data PAID, as well as Centralized Accounting Transaction System (CAATS).
Work Schedule: Full-time, Monday through Friday 7:30 am to 4:00 pm
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: 37340/37341/37342
Relocation/Recruitment Incentives: Not authorized
Financial Disclosure Report: Not Required
Job family (Series)
0503 Financial Clerical And Assistance
HelpRequirements Conditions of Employment
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/24/2018.
1.TIME-IN-GRADE REQUIREMENTS: As a current Federal GS employee you must meet time-in-grade requirements (unless if you are eligible for a non-competitive hiring authority such as Schedule A, VRA, or are a 30% or more disabled Veteran).
There are no time in grade restrictions at the GS-05 grade level.
For a GS-06 position you must have served 52 weeks at the GS-05.
For a GS-07 position you must have served 52 weeks at the GS-06.
2.MINIMUM QUALIFICATIONS: In addition to Time-In-Grade requirements (if applicable), your application documents must demonstrate that you meet minimum qualifications for this position. If qualifying based on education, submission of transcripts is required.
GS-05 Grade Level Minimum Qualifications:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-04) in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience with at least one (1) of the following financial duties:
Processing of simple pay requests (ex. appointments, promotions, pay-adjustments, reassignments, awards and separation);
Explaining and assisting employees in the completion of standard pay adjustment documents (ex. direct deposits, health benefits, life insurance, Federal and State taxes, union dues, leave group changes, etc.);
Familiarity with automated payroll systems and actions required to input, correct and obtain basic information;
Maintaining data/information for the timely submission of reports;
Education: Applicants may substitute education for the required experience above. To qualify based on education for this grade level you must have 4 years of education above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.
Combination of Experience and Education: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education beyond the first 60 semester hours (i.e., beyond the second year) of post high school education.
GS-06 Grade Level Minimum Qualifications:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-05) in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience with at least two (2) of the following financial duties:
Experience working with accounting and/or financial systems to input, correct and obtain information;
Experience reviewing and approving vouchers, invoices, or claims for payment.
Performing payroll support duties for a work unit.
Providing technical advice to all employees regarding payroll, time and/or leave matters.
Education: There is no education substitution at this grade level.
GS-07 Grade Level Minimum Qualifications:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization.Specialized experience is defined as experience with at least two (2) of the following advanced financial duties.
Performing quality reviews of pay requests, expenditures, or payroll processes.
Researching and troubleshooting unusual or one-of-a kind Federal pay adjustments;
Providing guidance on Federal pay systems and Federal pay guidelines;
Providing advice to management or senior-level employees regarding payroll, time and leave matters.
Education: There is no education substitution at this grade level.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.
Department Of Veterans Affairs