Financial Accounting Coordinator - Finance

FINANCIAL ACCOUNTING COORD

PURPOSE OF CLASSIFICATION

The purpose of this classification is to assist in directing financial operations of the county, its agencies, authorities, boards and departments, to ensure integrity of county financial records, and to coordinate production of periodic financial reports.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff. Processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals; interviews and selects new employees.

Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; consults with assigned staff, assists with complex/problem situations, and provides technical expertise.

Ensures compliance with county financial management policies/procedures, established safety procedures, and with all applicable codes, laws, rules, regulations, standards, policies and procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations.

Provides financial information, assistance, and analysis to county department heads, elected officials, commissioners and their staff, other local governments, audit forms, private financial advisors, and others seeking data concerning the county; assists county departments in establishing and maintaining appropriate internal control over the collection, receipting, and collecting of cash.

Ensures integrity/accuracy of current year financial system figures by examining balances, coordinating the review of inappropriate balances with finance staff, examining adjusting entries, or other actions; ensures proper balancing of sub-systems and separate libraries of the county's financial system, including accounts payable, accounts receivable, fixed assets, payroll, airport, The Beach, refuse control, or other areas.

Ensures timely issuance of monthly budget and management financial reporting; answers questions concerning methods used to provide figures; answers questions pertaining to specific transactions recorded in county books.

Supervises the P-Card Specialist position and all of its functions.

Reconciles bank statement to general ledger balance; resolves and corrects problems in the Information Technology reports to ensure appropriate and complete posting; completes P-Card reclassifications on a continuous basis.

Develops and presents training regarding P-Card procedures to all employees eligible to receive card; participates in P-Card reviews and audits; provides reports as needed; collects and maintains P-Card logs.

Creates, maintains, and distributes P-Card program policies and procedures; required to have prompt, regular attendance in-person and be available to work on-site, in-person during regular business hours and as needed.

Coordinates closing of individual sub-systems and general ledger at end of fiscal year; initializes new fiscal year files; ensures that all files are balanced and all account totals are appropriate.

Coordinates year-end financial records for various work activities, including review of entries, updating and balancing of files, checking and cross-footing of auditors' figures, and review and insurance of final reports; ensures that all accounting records are retained in the proper format and for appropriate length of time as required by state law.

Coordinates transfer of audit adjustments to current fiscal year general ledger files; confirms that reversing entries are made to current year files as timely as possible; ensures backups are maintained and system files remain in balance after each transfer.

Prepares narrative listing to explain reasons/circumstances causing specific general ledger accounts to fluctuate from prior fiscal year balance or from annual budgeted amount; includes information in work papers for external audit firm.

Assist in the preparation of the letter of transmittal for annual CAFR, to include explanations of upcoming major initiatives for the county, increases/decreases in revenues/expenditures, changes in fund balance and retained earnings totals throughout all funds and component units, analysis of operational activity, or other explanations.

Prepares technical schedules for Landfill Fund/Solid Waste Authority, including closure/post-closure care, amortization of legal costs, and bond issuance costs.

Reviews recent changes/additions to accounting standards; prepares revisions and adjustments to finance department policies/procedures to accommodate changes.

Approves accounts payable invoices, manual checks, and wire transfers; approves adjustments to the general ledger.

Ensures production of payroll checks, direct deposit transmissions, remittance of payroll withholding taxes, voluntary deductions, required federal/state reporting, and maintenance of employee earnings/deduction files as prescribed by law; ensures production of accounts payable checks, wire transfers, bank account reconciliation, and federal/state Form 1099 reporting.

Ensures appropriate billing of county customers, agencies, and other governments; approves appropriate collection and reporting methods.

Coordinates with staff from various financial institutions used by the county concerning repetitive errors, lockbox administration, fraud investigation, problems with ACH transmission, or other major concerns.

Acts as a liaison between the department and the external audit firm; coordinates the flow of requested items to auditors.

Prepares of completes various forms, reports, correspondence, schedules, financial reports, journal entries, check requests, personnel action forms, performance evaluations, or other documents.

Receives various forms, reports, correspondence, lists, schedules, financial reports, budget reports, trial balances, inventory reports, error listings, requests for information, journal entries, check requests, bank wire requests, invoices, time sheets, leave forms, job applications, resumes, personnel action forms, performance evaluations, accounting principles, regulations, policies, procedures, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate.

Operates a computer to enter, retrieve or modify data; verifies accuracy of entered data and makes corrections; utilizes word processing, spreadsheet, database, financial/accounting, research, or other software programs.

Communicates with supervisor, employees, other departments, commissioners, county management, elected officials, bank personnel, attorneys, auditors, third party administrators, programmers, outside contractors, vendors, customers, the public and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Develops recommends and maintains Finance/Accounting Operating Policies and Procedures (SOPs).

ADDITIONAL FUNCTIONS

Performs other related duties as required.

MINIMUM QUALIFICATIONS

Bachelor's degree in Accounting, Finance, Business Administration, or closely related field with a major course work in accounting; supplemented by six (6) years previous experience and/or training that includes governmental accounting, auditing, and computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sound, depth, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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Position : 3234

Type : INTERNAL & EXTERNAL

Location : FINANCE

Grade : GRADE 34

Posting Start : 05/28/2024

Posting End : 12/31/9999

MINIMUM SALARY: $89,448.76