Finance/Payroll Specialist - District Office

Confidential Employee
Salary Range: $55,000 - $73,000
40 Hours Per Week, 260 Calendar Days
4 Weeks Paid Vacation
Insurance Package
PERS Pick-up

• Paid by District
  PFMLI

• Paid by District
  Start Date: TBD with Hired Candidate

DEFINITION OF DUTIES:
Under minimal direction and supervision, the Finance/Payroll Specialist is responsible for the processing of payroll, ensuring the accuracy of payroll-related information; generating payroll checks in accordance with established district, state and federal requirements and providing up-to-date reference materials for review and audit. Must excercise the highest level of professional ethics and deal professionally and diplomatically with highly confidential and sensitive information and issues.

Responsibilites

• Prepares payroll for 250-300 employees to include:
  Work with Human Resources in the intake and the onboarding process with all new employees.
  Set up and maintain all employee information in Infinite Visions, Frontline, PERS EDX, and OEBB.
  Accurately determine and make changes for withholdings, insurance, voluntary deductions, leaves, experience, certification and salary.
  Balance and upload information from AESOP/VeriTime/Frontline into the IV's payroll software program.
  Maintain all court ordered disbursements and respond to interrogatives.
  Prepares checks, direct deposits and pay vouchers for separation and distribution to schools or departments.
  Balance and prepare remittance for monthly withholdings to appropriate vendors.
  Comply with all payroll tax requirements and work with tax agencies to resolve any outstanding issues.
  Process and prepare all monthly, quarterly and annual reports. Process and file W-2's.
  Research and respond to inquiries from district staff on payroll questions up to and including insurance and PERS.
  Reconciliation of leave accounting.
  Process unemployment claims.
  Complete employee verifications.
  Maintain payroll employee files.
  Serves as district liaison with the workers' compensation insurance company. Provides and follows up on claim information and documents. Stays current on and coordinates benefits, programs and reimbursements.
  Has a strong understanding of state and federal employee leave laws and district leave administration, and works with employees to properly identify appropriate leave procedures.
  Answer questions from retirees and support them through the retirement process.
  Prepare contracts and notices of employment for classified staff.
  Prepare materials for external or internal audits.
  Works with the Business Manager during budget preparation and negotiations.
  Organize annual insurance open enrollment.
  Fulfills other related duties as assumed or assigned.

QUALIFICATIONS:
Any combination of education in accounting and/or experience in payroll which would provide the desired skills, knowledge, and ability required to perform the job.
Public experience preferred.

REQUIREMENTS:
TalentEd Recruit and Hire Application
Three Letters of Recommendation
Letter of Interest
Resume and Transcripts
Fingerprinting and Drug Screening (upon employment)

An equal Opportunity Employer