Finance Specialist

Position Announcement

Finance Specialist

Student Life Finance and Administration

Finance and Administration within the Division of Student Life invites applications for the position of Finance Specialist. This is a non-exempt, 12-month, full time, non-tenure track staff position.

Student Life Finance and Administration office provides finance, budget, human resources management, contract, and other administrative support to the departments within the Division of Student Life.

The Position: Reporting to the Finance Manager of Student Life Finance and Administration the responsibilities of this position include:

• Maintain and reconcile expense, revenue, and restricted accounts for various departments

• Identify, research, review, and resolve accounts payable and receivable discrepancies

• Prepare, process, and track petty cash reimbursements, purchase requisitions, inter- department transfers, invoice payments, and deposits

• Provide guidance on allowable expenditures

• Identify and resolve processing issues

• Verify procurement card statements

• Initiate vendor requests through PaymentWorks

• Add and remove holds on student accounts

• Prepare and track receivable invoices

• Provide assistance and direction to other financial support staff within Division of Student Life departments/areas

• Prepare financial reports for assigned departments and make budget projections/recommendations based on data

• Answer inquiries regarding financial matters

• Serve as backup for the Student Organization Business Office (functions include but are not limited to: Receive and prepare deposits for student organizations and external agencies, prepare statements, etc).

• Collect bi-weekly and monthly time sheets for designated areas and enter into IRIS

• Perform critical human resource related functions in the absence of the HR Manager

• Serve as back for office supplies ordering for designated departments

• Create, submit, edit, and track travel requests and reimbursements for professional staff as needed

• Make transportation and lodging arrangements as needed

The University and Region: UTK is the state's flagship, land-grant university. We are a Research 1 university, housing 14 colleges and 900 programs of study. With an enrollment of more than 36,000 students, our undergraduate and graduate programs are repeatedly ranked among top national programs. The city of Knoxville is a hidden gem with a beautiful and walkable downtown, a diverse music scene, active neighborhoods, unique restaurants, and a robust offering of outdoor and cultural activities. UTK is located within easy driving distance to Asheville, Nashville, Atlanta, and the Great Smoky Mountains; and a day's drive to Memphis, Chicago and Washington D.C. Knoxville and the surrounding counties have a statistical area population of over 850,000 people. The Knoxville region houses many leading corporations, including Bush Brothers & Company, Discovery Inc., Tennessee Valley Authority, and Oak Ridge National Laboratory.

What We Require

Education: High school diploma or GED

Experience: 3 years of accounting/bookkeeping or other financial related experience or associates degree and 1 year of accounting/bookkeeping or other financial related experience; Bachelor's degree may substitute for experience requirement.

Knowledge, Skills, and Abilities:

• Knowledge of accounting and computer-based accounting software

• Ability to work independently without close supervision

• Ability to set own objectives

• Ability to be flexible and meet deadlines

• Strong organizational, listening, interpersonal, and communication skills

• Ability to manage multiple assignments concurrently

• Ability to use electronic financial management system

What We Prefer:

Education: Associate or Bachelor's degree

Experience: 4 years of accounting/bookkeeping experience or associate degree and 2 years of accounting/bookkeeping experience; Experience in a higher education environment.

Salary: The expected salary range for this position is $35,000 - $45,000 and is commensurate with individual's education/experience.

Application Process: Please complete the on-line application for full consideration. Applicants should include a cover letter, resume, and a list of at least three references (with current e-mail address and phone number/s) in the application file. A review of all applications will begin immediately and will continue until the position is filled.