Finance Professional 3 - Surgical Administrative Center

About the Job

The Surgical Administrative Center (SAC) Finance team is looking for an individual with strong analytical skills, excellent attention to detail, the ability to partner and collaborate with university stakeholders, strong written and oral communication skills, excellent time management skills, and a commitment to professionalism. This position supports the Departments of Surgery, Orthopedic Surgery, Urology, and Otolaryngology. Specific duties include:

40% Financial Reporting, Management and Analysis (Non-Sponsored funds)

• Review and approves financial transactions, ensuring compliance with University policies.

• Complete timely and accurate monthly account reconciliations.

• Determine appropriate payroll percentages for labor charging

• Reviews and distributes monthly non-sponsored and sponsored reports based upon established deadlines.

• Proactively analyze financial reports / trends in order to inform and work with PI's to develop action plans to mitigate budget overages and/or find alternative funding sources.

• Develop ad-hoc consolidated reports to assist department and division heads in reviewing financial results at a macro level.

• Support annual budget process for the departments.

• Manage Internal and External Sales Organizations and provide forecast reporting for profits or losses.

• Employee will work towards becoming a Certified Approver at the University within the first 2 years.
  50% Financial Reporting, Management and Analysis (Sponsored funds)

• Provide financial support to PI over the life of the grant or contract.

• Partner with PI to develop budget to establish grant budget and accounts within MNGEMS system.

• Ensure compliance with grant requirements and University policies and procedures.

• Determine appropriate payroll percentages for labor charging and effort certification

• Monitor spending, including labor distribution.

• Approve expenditures, forecast future spending, and proactively communicate potential deficits.

• Ensure effort certification is completed by PI and meets all deadlines. Ensure grants are closed out properly, issues are resolved with SPA, and Sponsored Financial Reporting.

10% Other Duties

• Participate and assist in center process improvement initiatives.

• Attend twice weekly team huddles and other standing meetings as needed for position

• Provide training and assistance to other team members as appropriate.

• Complete ad-hoc financial analysis and support as requested.

About the Department:

This position is 95% remote/work from home with the expectation that up to 5% of time in office can be requested of employee. Employee will be expected to be on campus for equipment pickup, initial training and other in-person training. There will also be occasions that they will need to come on campus for in-person meetings.

Employee expected to provide their own office space, desk, chair and internet service.

The Surgical Administrative Center provides professional expertise, guidance, and service in the areas of accounting, finance, human resources, and payroll to the departments of Orthopedics, Otolaryngology, Surgery, and Urology.

Qualifications

All required qualifications must be documented on application materials

Required:

• BA/BS plus at least 4 years of experience or a combination of related education and work experience to equal eight years.

• Experience/Education with/of financial management theory and practice, fiscal budgeting, accounting systems and concepts and financial reporting.

• Experience reviewing large amounts of financial information, identifying trends, abnormalities, outliners, etc. that need to be researched/investigated, and following through via problem-solving to arrive at a conclusion.

• Experience with communicating financial information to non-financial personnel.

• Experience establishing, maintaining, and working within and outside of a team.

• Advanced MS-Excel skills in order to efficiently analyze large volumes of data (ex: pivot tables, vlookup, sumif, etc.)

Preferred:

• Experience working with sponsored project research and fund accounting. 2+ years of PeopleSoft/Oracle general ledger experience, Smartsheets, Google Suite and 2+ years of supervisory and/or lead experience

• Experience developing successful partnerships with faculty, staff, administrative management and colleagues.

About the Department

Committed to innovation and diversity, the Medical School educates physicians, scientists, and health professionals; generates knowledge and treatments; and cares for patients and communities with compassion and respect. We value excellence, inclusiveness, collaboration, and discovery.

To learn more about the Department of Surgery, please visit: https://med.umn.edu/surgery

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off

• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program

• Low-cost medical, dental, and pharmacy plans

• Healthcare and dependent care flexible spending accounts

• University HSA contributions

• Disability and employer-paid life insurance

• Employee wellbeing program

• Excellent retirement plans with employer contribution

• Public Service Loan Forgiveness (PSLF) opportunity

• Financial counseling services

• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).