Finance Operations Coordinator

Posting Number S05742P Position Title Finance Operations Coordinator Functional Title Financial Operations Coordinator Department Bioengineering Salary Range Up to $47,000 DOQ Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 06/17/2024 Posting Close Date 07/31/2024 Open Until Filled No Desired Start Date 08/01/2024 Job Summary

This position will be located at The Texas Instruments Biomedical Engineering and Sciences Building (TI BMES) on the East Campus of UT Southwestern and will collaborate with both institutions to provide budgeting, finance, and procurement support for a medium to large complex department within the School of Engineering and Computer Science at UT Dallas.

Work closely with UTD/UTSW department faculty and staff to provide financial and research management and administration for the department finances, financial processes, and records to meet the department's day-to-day financial operations goals. Assist in ensuring that compliance with all regulations, policies and university requirements are met to secure the department's long-term financial viability and stability.

Minimum Education and Experience

Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

Preferred Education and Experience

• At least 1 year of sponsored grant management, preferably in Higher Education

• Knowledge and understanding of university policies and procedures and campus resources

• Demonstrated knowledge of applicable business practices, laws and regulations related to public fiscal administration, including procurement, travel, reimbursements, use of public agency credit card

• Possess strong interpersonal communication skills (verbal and written)

• Strong ability to work on multiple projects/tasks and be able to prioritize

• Must be able to work independently and as part of a team

• Experienced in PeopleSoft, eProcurement, Microsoft (Excel, Word, PowerPoint, Outlook, Teams), and Adobe

Essential Duties and Responsibilities

Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.

Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct. Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.

Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over or under-spending based on the annual or project budget available for the period.

Oversee the day-to-day purchase requests for sponsored projects and the department needed by obtaining the necessary quotes and preparing purchase requisitions and vouchers or using purchasing cards. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.

Coordinate travel arrangements such as booking airline tickets, making hotel reservations, securing the necessary travel documentation and authorizations, and processing direct pay or reimbursement for travel expenses that are allowable and necessary under the applicable sponsored project and university guidelines.

Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.

Maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.

Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the supervisor or required by the University.

Other duties as assigned.

Physical Activities Working Conditions Additional Information

• Priority will be given to internal applicants.

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of any employment Visa at this time.

• Remote Work Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

• Competitive Salary

• Tuition Benefits

• Internal Training

• BCBS PPO Medical insurance

• 100% paid for full-time employees

• PPO and DHMO Dental Insurance Plan

• PPO plans include ortho benefits for both children & adults

• Vision Insurance

• Long and short-term disability

• TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement

• Option Retirement Program (ORP) - in lieu of TRS for eligible employees

• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans

• Free Dental/Vision/AD&D - for eligible employees who waive UTD medical & have outside group medical coverage

• Paid time off

• Paid Holidays

• Paid Winter Break

• Fertility Benefits

Special Instructions Summary Important Message

1. All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2. The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.