The Finance Office Coordinator performs a variety of technical, administrative and clerical duties associated with the administration of the Finance Department.
Supports Department Director
Coordinates the continual planning and updating of the Department's Continuity of Operations (COOP) Plan, keeps the database, relocation and communication plans up to date, helps plan and coordinate exercises, arranges training, ensures completeness of essential data
Gathers and reports data on the Department's Align Arapahoe performance management efforts, keeps minutes of report-out meetings, suggests improvements to measures
Serves as department representative for various staff-based committees such as Wellness, Safety and Employee Activity Committees
Oversees the hiring and onboarding process, creates onboarding materials, ensures up-to-date job descriptions, coordinates interviews
Oversees equipment and professional services contracts
Prepares PowerPoint presentations on various financial topics with input from divisions
Performs functions to support department operations, such as ordering equipment and office supplies, coordinating training and travel arrangements, and renewing memberships/subscriptions
Serves as IT Security and Asset Coordinator for department
Organizes and maintains department files, databases and directories, including the County's online Financial Policy and Procedures Manuals
Schedules, organizes and manages logistics for Department staff meetings as well as other Committees such as Executive Budget Committee, Audit, Long Range Budget Committee, etc.
Supports Division Managers as needed
Processes financial transactions in SAP to include, invoices, purchasing cards, purchase requisitions, mileage and travel reimbursements
Processes all financial transactions for the E-911 Authority, including payroll journal entries, vendor set up requests, deposits, mileage and business expense reimbursements
Serves as the Time Administrator for the Department, responsible for timesheets, PAFs, and FMLA tracking
Works with the District Attorney's Office and Public Trustee's Office to order all printers and computers and keeps accurate records for billing and receiving reimbursements
Assists in the development and monitoring of the Department budget
Prepares responses to various survey requests regarding County financial reporting to various government agencies
Skills, Abilities and Competencies:
Knowledge of office administration practices and procedures.
Proficiency in Excel, Microsoft Word, Power Point and Outlook systems a must, Visio preferred
Able to use sophisticated ERP accounting software, SAP preferred
Excellent oral and written communication
Ability to establish and maintain professional working relationships with internal and external contacts
Ability to be a self-motivator
Ability to work independently and in a team environment
Behavioral Competencies (these are required for all positions at ACG):
Respect for Others
Education and Experience:
High school diploma
3-5 years experience providing administrative support in an office environment, to include coordinating and driving projects/initiatives and ensuring deadlines are met
Bachelors degree in Accounting
Experience working in accounting/finance environment
Any equivalent combination of relevant experience may be considered in lieu of education and experience.
Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.
Possession of a valid Class "R" Colorado Driver's License or the ability to obtain one within two weeks of appointment.
Work locations and facilities are subject to change based on business need.
Work is generally confined to a standard office environment.
The following are some of the physical demands commonly associated with this position.
Spends 80% of the time sitting and 20% of the time either standing or walking.
Occasionally lifts, carries, pulls or pushes up to 20 lbs.
Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
Visual capacity enabling constant use of computer or other work related equipment.
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.