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Finance Office Coordinator

Expired Job

Arapahoe County Littleton , CO 80121

Posted 3 months ago

Description

The Finance Office Coordinator performs a variety of technical, administrative and clerical duties associated with the administration of the Finance Department.

Duties

Administrative:

Supports Department Director

Coordinates the continual planning and updating of the Department's Continuity of Operations (COOP) Plan, keeps the database, relocation and communication plans up to date, helps plan and coordinate exercises, arranges training, ensures completeness of essential data

Gathers and reports data on the Department's Align Arapahoe performance management efforts, keeps minutes of report-out meetings, suggests improvements to measures

Serves as department representative for various staff-based committees such as Wellness, Safety and Employee Activity Committees

Oversees the hiring and onboarding process, creates onboarding materials, ensures up-to-date job descriptions, coordinates interviews

Oversees equipment and professional services contracts

Prepares PowerPoint presentations on various financial topics with input from divisions

Performs functions to support department operations, such as ordering equipment and office supplies, coordinating training and travel arrangements, and renewing memberships/subscriptions

Serves as IT Security and Asset Coordinator for department

Organizes and maintains department files, databases and directories, including the County's online Financial Policy and Procedures Manuals

Schedules, organizes and manages logistics for Department staff meetings as well as other Committees such as Executive Budget Committee, Audit, Long Range Budget Committee, etc.

Supports Division Managers as needed

Financial:

Processes financial transactions in SAP to include, invoices, purchasing cards, purchase requisitions, mileage and travel reimbursements

Processes all financial transactions for the E-911 Authority, including payroll journal entries, vendor set up requests, deposits, mileage and business expense reimbursements

Serves as the Time Administrator for the Department, responsible for timesheets, PAFs, and FMLA tracking

Works with the District Attorney's Office and Public Trustee's Office to order all printers and computers and keeps accurate records for billing and receiving reimbursements

Assists in the development and monitoring of the Department budget

Prepares responses to various survey requests regarding County financial reporting to various government agencies

Requirements

Skills, Abilities and Competencies:

Knowledge of office administration practices and procedures.

Proficiency in Excel, Microsoft Word, Power Point and Outlook systems a must, Visio preferred

Able to use sophisticated ERP accounting software, SAP preferred

Excellent oral and written communication

Ability to establish and maintain professional working relationships with internal and external contacts

Ability to be a self-motivator

Ability to work independently and in a team environment

Behavioral Competencies (these are required for all positions at ACG):

Service First

Excellent Quality

Responsive Government

Visionary Thinking

Innovation

Caring Leadership

Effective Communication

Fiscal Responsibility

Integrity

Respect for Others

Safety Teamwork

Education and Experience:

High school diploma
3-5 years experience providing administrative support in an office environment, to include coordinating and driving projects/initiatives and ensuring deadlines are met

Preferred Experience:

Bachelors degree in Accounting

Experience working in accounting/finance environment

Any equivalent combination of relevant experience may be considered in lieu of education and experience.


Pre-Employment Additional

Requirements:

Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

Post-Employment Requirements:

Possession of a valid Class "R" Colorado Driver's License or the ability to obtain one within two weeks of appointment.

Work locations and facilities are subject to change based on business need.

Supplemental Information

WORK ENVIRONMENT:

Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

Spends 80% of the time sitting and 20% of the time either standing or walking.

Occasionally lifts, carries, pulls or pushes up to 20 lbs.

Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.

Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.

Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.

Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.

Visual capacity enabling constant use of computer or other work related equipment.

Definitions:

Occasionally: Activity exists less than 1/3 of the time.

Frequently: Activity exists between 1/3 and 2/3 of the time.

Constantly: Activity exists more than 2/3 of the time.


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Finance Office Coordinator

Expired Job

Arapahoe County