Finance Department Administrator

Ionis Pharmaceuticals Carlsbad , CA 92008

Posted 5 months ago

Ionis Pharmaceuticals, Inc., located in the North San Diego County city of Carlsbad, was founded in 1989 and was purposely designed to create a better, more efficient drug discovery platform, establish a new innovation-centered business model, and maximize the value of every medicine created and get it to the people who need it most as quickly and as efficiently as possible.

With the RNA molecule as the basis of our novel drug discovery platform, we are targeting an unprecedented range of therapeutic areas. Our antisense therapies are disrupting diseases and changing their coursefrom the rarest of conditions, to those that impact millions of people. We currently have three commercial products and more than 40 potentially transformative medicines in our pipeline designed to treat a broad range of diseases.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together individuals with different skill sets into this creative environment to be part of a productive team. Join us and experience our unique culture while you develop and expand your career.

FINANCE DEPARTMENT ADMINISTRATOR

We are seeking an individual with exceptional administrative skills to provide support to our Finance team.

RESPONSIBILITIES:

  • Provide general administrative support for three VP's of Finance and several Finance team members, including: copying, filing, telephone coverage, data entry, correspondence, document compilation and management etc.

  • Be proactive in anticipating needs of the members of the department, in identifying and implementing work practices that can contribute to departmental efficiency and productivity

  • Heavy calendaring. Coordinate meetings and conference calls

  • Schedule quarterly earnings-related meetings

  • Update the department organizational chart and department email distribution lists as need

  • Process all Fed Ex requests. Take packages to Fed Ex station when needed

  • Schedule onsite interviews

  • Manage all catering needs

  • Manage travel arrangements

  • Manage expenses in Concur system

  • Update quarterly earnings timeline and distribute

  • Assist with compiling and editing power point presentations

  • Maintain calendars, spreadsheets and contact database

  • Assist with preparing and tracking documents for SOX process

  • Scan invoices into Coupa database

  • Act as the Company Receptionist on occasion, as required

  • Other duties as assigned

REQUIREMENTS:

  • At least 5 years administrative experience supporting senior level executives

  • Requires strong MS Office skills, including MS Word, MS Onenote and an in-depth knowledge of MS PowerPoint

  • Excellent attention to detail and a strong work ethic under the pressure of deadlines

  • Team player who thrives in a fast-paced environment

  • Problem-solver with the ability to multi-task

  • Ability to take direction from multiple supervisors and prioritize assignments to meet all deadlines

  • Able to work a standard work schedule of 8am-5pm Monday-Friday (and additional hours as required)

  • Strong oral and written communication

  • Familiarity with financial terminology a plus

  • Prior biotech/pharmaceutical experience preferred

  • Proven ability of being productive and successful in an intense work environment

Excellent salary and benefits package offered.

Please visit our website, www.ionispharma.com, for more information about Ionis and to apply for this position; reference requisition #FINAN01767

NO PHONE CALLS PLEASE. PRINCIPALS ONLY.

Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Commercial Finance Manager

Twist Bioscience Corporation

Posted 1 week ago

VIEW JOBS 10/13/2019 12:00:00 AM 2020-01-11T00:00 What You'll Be Doing In this role, you will partner with Sales and Marketing leadership to deliver rapid, profitable growth and optimally allocate Sales and Marketing resources to drive that growth. You will supply revenue analysis and budget versus actual expense analysis to support fast closes and make management information rapidly available. You will partner cross-functionally (e.g., Sales, Product Marketing, Operations) to provide insight regarding the profitability of individual product lines, market sizes, prioritize new products, and create pricing and product positioning strategies to drive profitable growth. As required, you will provide tools, financial data, and insight to support negotiation of large commercial agreements with customers, distributors, and key suppliers to sales and marketing. You will put in place the KPIs and reports to make good decisions, accelerate growth, and ensure the profitability of Twist and its key product lines. You will also will work with sales to design affordable incentive compensation and commission plans that motivate the right behaviors. Key responsibilities: * Complete Bookings, billings, backlog, customer and revenue analysis for month end reporting. * Prepare expense variance analysis of Sales and Marketing group to support month close, working closely with the accounting group to understand expenses and book accruals. * Prepare deal analysis on new contracts for profitability and ROI. * Prepare order, revenue, and commercial operating group plans and forecasts and monitor performance to goals. * Prepare monthly demand and revenue forecasts for each product. * Partner with commercial leadership: * Set pricing, incentive compensation, and customer policies and controls. * Aid in commercial negotiations and pricing decisions. * Support key commercial projects and initiatives. * Help in the design and implementation of business processes and procedures to scale commercial operations and create a great customer experience. * Define and implement KPI's for revenue, growth, pricing, and margins; construct interactive dashboards to drive information access and improved decision making. * Provide financial rigor in the selection and prioritization of product roadmap initiatives and definition of target markets, focusing on the Synbio product line specifically. * Support public filings (10k's & 10Qs) with revenue foot note and MD&A disclosure data What You'll Bring to the Team * Must have skills * Bachelor's degree (ideally in business, finance, or related field) * At least five years progressive finance and accounting experience with direct experience supporting sales, marketing, and customer service type operations. * Working understanding of GAAP and revenue recognition principles. * Experience evaluating market opportunities and applying the finance tool box to evaluate product development priorities, price products, and negotiate commercial agreements. * Strong verbal and written communication skills, including in front of colleagues and prospective customers. * Nice to have skills * MBA * CPA * Experience with product line and product roadmap management principles. * High business and commercial contract acumen including experience negotiating commercial agreements. * Experience in biotech. Medical device, and/or life science companies * Familiarity with budgets, planning, and management reporting practices. * Manufacturing experience. * High aptitude with Excel and decision modeling within excel. * Ability to manage people and teams directly and through a matrixed environment. About Twist Bioscience Twist Bioscience synthesizes genes from scratch, known as "writing" DNA. Just as children learn to both read and write, the next phase of development for the genomics revolution is the ability to write DNA. At Twist Bioscience, we work in service of people who are changing the world for the better. In fields such as health care, agriculture, industrial chemicals and data storage, our unique silicon-based DNA Synthesis Platform provides precision at a scale that is otherwise unavailable to our customers. Twist Bioscience Corporation is an Equal Opportunity Employer. Twist Bioscience Corporation provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic characteristics, or any other category protected by law. Twist Bioscience Corporation Carlsbad CA

Finance Department Administrator

Ionis Pharmaceuticals