Finance Department Administrator

Ionis Pharmaceuticals Carlsbad , CA 92008

Posted 5 months ago

Ionis Pharmaceuticals, Inc., located in the North San Diego County city of Carlsbad, was founded in 1989 and was purposely designed to create a better, more efficient drug discovery platform, establish a new innovation-centered business model, and maximize the value of every medicine created and get it to the people who need it most as quickly and as efficiently as possible.

With the RNA molecule as the basis of our novel drug discovery platform, we are targeting an unprecedented range of therapeutic areas. Our antisense therapies are disrupting diseases and changing their coursefrom the rarest of conditions, to those that impact millions of people. We currently have three commercial products and more than 40 potentially transformative medicines in our pipeline designed to treat a broad range of diseases.

Ionis is a challenging, motivating and rewarding environment designed to foster innovation and scientific excellence. Our success is a direct result of our outstanding employees. We are interested in bringing together individuals with different skill sets into this creative environment to be part of a productive team. Join us and experience our unique culture while you develop and expand your career.


We are seeking an individual with exceptional administrative skills to provide support to our Finance team.


  • Provide general administrative support for three VP's of Finance and several Finance team members, including: copying, filing, telephone coverage, data entry, correspondence, document compilation and management etc.

  • Be proactive in anticipating needs of the members of the department, in identifying and implementing work practices that can contribute to departmental efficiency and productivity

  • Heavy calendaring. Coordinate meetings and conference calls

  • Schedule quarterly earnings-related meetings

  • Update the department organizational chart and department email distribution lists as need

  • Process all Fed Ex requests. Take packages to Fed Ex station when needed

  • Schedule onsite interviews

  • Manage all catering needs

  • Manage travel arrangements

  • Manage expenses in Concur system

  • Update quarterly earnings timeline and distribute

  • Assist with compiling and editing power point presentations

  • Maintain calendars, spreadsheets and contact database

  • Assist with preparing and tracking documents for SOX process

  • Scan invoices into Coupa database

  • Act as the Company Receptionist on occasion, as required

  • Other duties as assigned


  • At least 5 years administrative experience supporting senior level executives

  • Requires strong MS Office skills, including MS Word, MS Onenote and an in-depth knowledge of MS PowerPoint

  • Excellent attention to detail and a strong work ethic under the pressure of deadlines

  • Team player who thrives in a fast-paced environment

  • Problem-solver with the ability to multi-task

  • Ability to take direction from multiple supervisors and prioritize assignments to meet all deadlines

  • Able to work a standard work schedule of 8am-5pm Monday-Friday (and additional hours as required)

  • Strong oral and written communication

  • Familiarity with financial terminology a plus

  • Prior biotech/pharmaceutical experience preferred

  • Proven ability of being productive and successful in an intense work environment

Excellent salary and benefits package offered.

Please visit our website,, for more information about Ionis and to apply for this position; reference requisition #FINAN01767


Ionis Pharmaceuticals, Inc. and all its subsidiaries are proud to be EEO employers.

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Finance Department Administrator

Ionis Pharmaceuticals