Finance Coordinator

Finance Coordinator Posting Number req21714 Department Finance Strategy & Solutions Department Website Link https://financialservices.arizona.edu/ Location Main Campus Address Tucson, AZ USA Position Highlights Are you looking for a new challenge, to push yourself, and for great career growth opportunities? Do you enjoy working with financial data but also love being part of a highly collaborative team that works on difficult and important work? Then consider joining the Finance Strategy & Solutions Team as our next Finance Coordinator

Finance personnel on the Finance Strategy & Solutions team within Business Affairs successfully manage unit budgets, finances, and complex business and financial matters. Members of this team strive to provide excellent financial and business support to administrators and staff in the units we partner with to accomplish the university mission. This position will support a portfolio of central units at the university with their financial needs while also collaborating within the larger finance community of Business Affairs. A successful candidate will apply general business theory and principles to daily operations. This position will work on the Accounting team under the Assistant Director to ensure goals and objectives are accomplished in accordance and within established policies, procedures, and priorities.

In person position with flexibility.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Financial Transaction Processing and Approval:

• Using university systems, perform daily financial transactions to make payments, collect revenue, initiate purchases, manage assets, and accurately book expenses.
• Review transactions and their associated documentation to ensure compliance of internal and external regulations, policies, and procedures.
• Complete necessary documentation for expenditures, deposits and correcting entries.
• Support unit asset management and inventory in financial systems.
• Prepare UA Foundation financial forms and their supporting documentation.
• Coordinate audits for supporting units.
• Provide clients with general guidance regarding financial questions.
• Review expenditures against budget allocations.
• Approve purchase orders, requisitions and amendments.
• Authorize payments within prescribed limits.
• Approve object codes and line detail to transactions to enable effective tracking and reporting.
• Reconcile expenditures made via departmental Purchasing Cards, reviewing support and ensuring proper records retention.

Financial Reporting & Analysis:

• Collect, compile, verify, and analyze monthly, quarterly, and year-end financial reports for review by unit Managers, Assistant Directors and Principal Investigators.
• Monitor daily expenditures and perform analysis of account activity against planned amounts.
• Reconcile accounts monthly to ensure accurate recording of financial transactions.
• Review Budget to Actuals, Profit and Loss and cash flow reports.
• Prepare corrections prior to providing financial reports for discussion with unit partner(s).
• Complete financial forecasting, planning, and modeling of finances aligned with the university fiscal calendar.
• Perform all university-required month-end and fiscal-end responsibilities.
• Ensure unit employees are paid timely and correctly, track labor and compensation actuals.

Financial Advice & Compliance:

• Act as Fiscal Officer, responsible for unit accounts within limits.
• Provide unit managers with guidance on policies, procedures, and processes to ensure compliance.
• Respond to financial queries from internal and external constituencies.
• Support unit cash handling processes ensuring internal controls.

Knowledge, Skills, and Abilities (KSAs):

• Knowledge and use of business principles, theories and concepts.
• Knowledge of job functions, industry practices and standards.
• Excellent team-building skills, good communication skills, demonstrate honesty and integrity, as well as being flexible and adaptable to a fast-paced and evolving environment

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Degree or certification in Accounting

FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Finance Benefits Eligible Yes - Full Benefits Rate of Pay $59,404-$74,254 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 8 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $59404 Grade Range Midpoint $74254 Grade Range Maximum $89105 Career Stream and Level PC2 Job Family Finance Business Partner Job Function Finance Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 1/28/2025 Expected End Date Contact Information for Candidates David Ott, dott@arizona.edu Open Date 1/21/2025 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.