Finance Coordinator

FINANCE COORDINATOR

Who You Are

You're a numbers person, naturally. Armed with your cool and calm organizational skills and a knack for process, you help projects come to life and stay on track. More than that you connect the day-to-day functions with the overall picture.

Who We Are

Madwell is a Brooklyn-based creative collective built to disrupt the traditional agency model. Why? Because we believe successful marketing can be anything. And we love that. We were founded in 2010 in Bushwick, Brooklyn and still call that colorful, creative neighborhood home. (We also call Denver home-that's where you'll find our sister office.) We believe that wild creativity can live happily alongside a laser-focus on results, and we consistently work with a wide range of clients including cosmetics, telcom, spirits, and oh so much more.

What You'll Do

As a Finance Coordinator at Madwell, you'll cover the accounting entry functions for our creative agency and production company divisions. You'll work closely with our Client Finance Manager as well other internal teams to ensure client billing and company payroll runs smoothly.

Responsibilities include, but are not limited to:

• Billing clients for our video and events production company, and processing vendor invoices

• Assisting with monthly reconciliations for both bank reconciliations and credit cards

• Preparing and processing company payroll

• Working closely with the People + Culture team to ensure all raises, promotions, bonuses, new hires and terminations are processed in the internal payroll system

• Ensuring that time tracking throughout Madwell is accurate for the purposes of paying hourly and freelance staff, and staff utilization reporting

• Assisting with the implementation of new time, client billing and client profitability systems as they roll out

Our Must-Haves

• Detail-oriented by nature, with strong execution skills

• Competency with general ledger work, ideally QuickBooks

• Competency with Excel and/or Google Sheets

• A friendly, smart, objectively awesome human with a roll-up-your-sleeves approach

• A team player ready to work across the agency

Where You've Been

• 1-3 years experience in accounting, ideally in a creative agency or professional services setting

• Experience with production accounting a plus

• Experience processing payroll a plus

Lines of Report

Reporting to: Client Finance Manager

What We Offer

• Flexible PTO

• All Federal Holidays (including Juneteenth and Indigenous People Day)

• Paid Leave for Week Between Christmas and New Year

• Flexible Work From Elsewhere policy

• 12 Weeks Fully Paid Maternity & Paternity Leave

• Dog-Friendly Offices

• 1 month Sabbatical for every 5 years at Madwell

• Fully-stocked kitchens

• Flexible work schedule

• Cold brew + beer on tap

• Weekly brunch

• Uber credit for After-Dark travel home from the office

• Employee Resource Groups for those in underrepresented groups

• 100% employer paid Health Insurance Plan, Dental and Vision Insurance

• FSA

• Commuter Benefits

• 401k Matching

Madwell Values

• Adaptability

• Experimentation

• Independence

• People

• Diversity

• Initiative

• Partnership

• Safe Space

• Open Mindset

• Discipline of Vision

If you're interested in learning more about our values, check out our website: https://www.madwell.com/values/index.html

Our Diversity Commitment

The stress of job searching can make you wonder if you're enough. Studies have even shown that women and people of color are less likely to apply to jobs when they don't meet every qualification. We believe that you ARE enough, and that it's okay not to meet every requirement.

At Madwell, we are committed to building a diverse, inclusive, and authentic workplace. If you're excited to work with us but not sure you check every box, apply anyway! You may be just right for this role or other roles.

Salary Range: $62,500 - $70,000

At Madwell, we strongly value the power of in-person connection and believe it fuels collaboration, creativity, and serves as a vital component of our cultural fabric.

You must be based in the NYC area and willing to commute to our Brooklyn office 3 days a week to be considered for this role.