Finance Coordinator

The Asian Pacific Environmental Network (APEN) was founded in 1993 to bring together a collective voice among the diverse Asian and Pacific Islander communities to develop an alternative agenda for environmental, social and economic justice, and fight for the right of all people to a clean and healthy environment in which to live, work and play. In pursuit of this vision, APEN revolves around five strategies: building grassroots power, strengthening organizing capacity in API communities, forging strategic alliances, and advancing proactive agendas and policies towards systemic change.

POSITION SUMMARY

APEN's Finance Coordinator is a full-time hybrid position based in our Downtown Oakland, CA office. The Finance Coordinator ensures the smooth and compliant operation of the organization's financial systems and is a part of the Operations Team. The Finance Coordinator reports to the Operations Director, and works closely with other members of our infrastructure team and broader staff. A good working knowledge of current accounting standards, contracts management and/or internal controls are critical skills for this role.

PRIMARY RESPONSIBILITIES

Systems:

• Ensure financial compliance with relevant regulatory and funder conditions (compliant recognition of earned revenue, restricted funding, etc), update systems as needed

• Communicate and manage updates to APEN's financial policies and procedures to staff

• Work with Operations Director/ Management Team to ensure the adherence to and continuous improvement of the organization's internal controls architecture, update financial procedures manual as needed

• Ensure uniformity in policy interpretation and implementation, including tracking and recognition of earned revenue & restricted funding streams, etc

Coordination:

• Work closely with independent bookkeeper and APEN staff to manage expenses, recognize revenue and produce timely financial reports.

• Oversee the data entry and accounting reconciliations

Accounting:

• Maintain accounts payable tracking & filing systems and ensure complete and accurate documentation is maintained

• Ensure the integrity of the organization's internal controls is consistently maintained

• Oversee organization credit card policies and ensure expenses are coded and compliant; sync transactions to financial software

• Prepare deposits, take deposits to bank

• Support fiscally sponsored projects with finance questions and grant reports as needed

Contract Management:

• Work with Operations Director to track and document consultant contracts and payments to ensure proper reporting (1099s)

• Prepare earned revenue contract invoices as needed

Audit:

• Coordinate audit fieldwork; gather documents and work with bookkeeper to prepare reports required by auditors;

• File quarterly use tax reports and maintain audit/tax records

Reporting:

• Work closely with independent bookkeeper and APEN staff to manage expenses, recognize revenue, and produce timely financial reports.

• Distribute timely financial reports to various stakeholders as needed (team leads, board, etc)

Organization-Wide:

• Strategy and Planning: Contribute to overall organizational coordination and planning processes, including strategic planning, yearly workplan and budgeting, annual board + staff meeting, bi-weekly staff meetings and component meetings

• Organizational Culture: Contribute to the APEN culture of team-building, emotional intelligence, feminisms, and leadership development

• Basebuilding and Member Engagement: Support organizing events with APEN members

• Fund Development: Engage in grassroots and/or foundation fundraising

• Communications: Act as a spokesperson and engage with communications narrative framework

• Cross Component Support: Support various areas of organizational work, events, or campaigns as identified and participate in organizational committees and teams as needed

• Supervision: Manage volunteers, fellows, and interns as needed

Qualifications:

• Commitment to the mission and principles of APEN and social justice

• Excellent financial management, coordination, budgeting and administration skills

• Strong written and oral communication skills, ability to communicate complex information effectively

• Ability to manage details, meet deadlines and produce high-quality materials

• At least 2 years of non profit accounting experience

• 2+ years fluency with Quickbooks

• Experience with online bill pay platforms, QBO, digital messaging, Google Suite, etc

• Good digital security and file management practices

• Commitment to a culture of feedback; comfortable give/receiving feedback

Preferred Experience:

• Accounting degree or equivalent experience

• Experience with contract management/experience with government funding contracts and compliance

• Audit experience

Salary and Benefits:

Salary range starting $72,000-$92,500. APEN also offers a generous benefits package that includes: health, dental and vision (domestic partner coverage available); vacation and sick time; and an opportunity to qualify for a sabbatical. APEN is a family-friendly employer.

ACCESSIBILITY AND WORKING CONDITIONS

This position will require applicants to work on a computer daily for long periods of time, and collaborate with staff through Zoom, email, and other digital platforms. APEN will provide a computer and other equipment needed to fulfill basic job responsibilities.

This position is expected to be hybrid with 2 days in-person. In addition, this position will also follow APEN's COVID safety policies and protocols regarding in-person work. Masks are required to be worn in APEN offices and indoor events, with the exception of eating and drinking. All employees also are required to be vaccinated as part of our safety policy or be subject to weekly testing.

APEN will continue to closely monitor local and state health officials guidance around COVID and any additional guidelines around safety for people to return to offices and gather in-person as needed.

This position may occasionally require work during irregular hours including on nights or weekends, and will require some travel between our APEN offices.

This position will not require applicants to carry or move heavy equipment or regularly ascend or descend a ladder. This position will not require working in hazardous or unusual conditions such as outdoors in inclement weather.

Application Process

Applications are due electronically by clicking Apply Now. Position open until filled.

The application must include:

• Resume

• Cover letter describing interest in the position and qualifications

Incomplete Applications will not be accepted.

APEN is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, caste, or any other characteristic protected by law. APEN conforms to the spirit as well as to the letter of all applicable laws and regulations. Queer, transgender, intersex, gender non-conforming, disabled, black and indigenous people of color are strongly encouraged to apply.