Finance Clerk (Pt)

Finance Clerk (PT)

Department: Finance

Job Status: Part-Time

Days Worked: Mon., Tue., Wed., Thu., Fri.

Rate of Pay: 18.39 - 27.98

Position Type: Regular part-time

Status: Open until filled

Details: This position requires a resume and cover letter to be uploaded with your online application. Apply Now

Job Summary

This position performs technical duties in support of the city's records management and related functions.

Position is part-time (20) hours per week - four hours per day Monday - Friday from 12:00 pm to 4:00 pm.

Position is partial benefit-eligible with paid time off and holidays accruals at 50% accrual rates. Position is also South Dakota Retirement System eligible.

Minimum Requirements

100% -

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Essential Functions

• Maintains regular and reliable attendance with a physical presence.

• Assists the finance officer in the preparation of agendas and agenda packets, prepares minutes, and follows publishing laws for City Council and various committees or other public meetings of the City.

• Administers records management of the City; including electronic and physical storage of agendas, minutes, agreements, contracts, invoices, deeds, easements, and various documents; following document destruction procedures compliant with state law.

• Provides customer service to city utility and solid waste customers.

• Performs related duties.

Knowledge, Skills, Abilities

Organizational Responsibilities -

• Applies high ethical standards, such as honesty, responsibility, and trustworthiness, at all times.

• Demonstrates a high level of initiative, effort, attention to detail, and commitment by completing assignments in a timely and effective manner.

• Provides friendly, prompt customer service at all times, to both internal and external customers.

• Facilitates cooperation, trust, and teamwork with coworkers, supervisors, and other employees throughout the organization.

• Follows organizational policies and procedures with minimal supervision, and complies with all applicable local, state, and federal regulations as they relate to each job.

• Completes all required safety trainings/classes in a timely manner.

Knowledge Required by the Position -

• Knowledge of state statues governing document retention.

• Knowledge of computers and job-related software programs, including Microsoft O365 software applications.

• Knowledge of customer service principles and practices.

• Skill in working independently and in collaborating with others.

• Skill in oral and written communications.

Supervisory Controls -

The Finance Officer assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines -

Guidelines include State Statues regarding document retention and destruction as well as department and city policies and procedures. These guidelines are generally clear and specific.

Complexity/Scope of Work -

• The work consists of related technical duties.Frequent interruptions contribute to the complexity of the position.

• The purpose of this position is to provide technical support for city records. Success in this position ensures the efficiency and effectiveness of those operations.

Contacts -

• Contacts are typically with city staff, elected and appointed officials, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, and provide services.

Physical Requirements

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping.

• The work is performed in an office.

Full Position Description

FIN05 - Finance Clerk-PT.pdf

Disclaimer

The above information is intended to describe the general nature and level of work to be performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, requirements, and working conditions. The city reserves the right to change or assign other duties to this position as needed and as deemed appropriate. Employees holding this position will be required to perform any other job-related duties requested by management. Reasonable accommodations may be made as needed for employees to perform the essential duties and responsibilities and meet the requirements of the position. City of Spearfish employees are considered at-will employees. An employee may terminate his/her employment at any time, and the city may also terminate the employee's employment at any time. Unless otherwise provided by contract or law, all employment with the City of Spearfish is to be considered "at-will."

Application Special Instructions

This position requires a resume and cover letter to be uploaded with your online application.