Finance Assistant

First United Methodist Church Austin , TX 78719

Posted 11 months ago

Job Opening

Finance Assistant Austin, Texas (TX), United States 78701

First United Methodist of Austin

Finance Assistant
24 hours/week. Salary $24,000/yr

This is a part-time position that reports directly to the Director of Finance.

General Description:

Working with the Director of Finance, review, code, and enter accounting transactions required to maintain the financial records of the church. Process receipts, disbursements, and payroll activities in support of church operations.

Skills Needed: attention to detail, high degree of accuracy, discretionprocess oriented, computer software skills (excel, accounting software/database), and an understanding of processes for:

  • Accounts Payable and expense reimbursement proper documentation, coding, and entry.

  • Disbursements by check and ACH direct deposit.

  • Member contributions review, coding, and entry.

  • Payroll processing and employee expense reimbursements for salaried and hourly employees.

Skills Preferred: Prior experience with non-profit fund accounting and ACS Technologies church software.

Areas of Responsibility (time and schedule flexibility at key times, such as Christmas required):
1.Code, enter, and reconcile weekly member receipts and online receipts for the church and preschool (~12 hours per week).

  • Review, correct, and enter information regarding cash and check receipts into the accounting and database system.

  • Import, review, and correct entry of online receipts data from the online processing service provider.
    2.Review vendor invoices and reimbursement requests, code and enter accounts payable, process checks and ACH disbursements (~5 hours per week).

  • Review all check requests submitted with the Director of Finance each week for processing payment.

  • Print checks and coordinate authorized signatures.

  • Enter employee reimbursements into bank online for ACH direct deposit payment.

  • Process necessary tax forms (W-9, 1099, etc.) and filings as required.
    3.Manage church issued credit card payment processing (~4 hours per week).

  • Review charges vs. receipts received from church staff following up on discrepancies as required.

  • Enter charge information into ACS, highlighting those that should be on the Director of Finance weekly conference report, before sending to Director of Finance for processing and approval.
    4.Payroll responsibilities (~3 hours per week).

  • Process payroll (semi-monthly) and PTO for church and pre-school employees.

  • Enter payroll into bank online for ACH direct deposit payments.

  • Enter employee, volunteer, and youth sponsor background checks as needed/requested. Pull reports from the background company as requested by pastoral staff.
    5.Periodic Reports

  • Work with the Director of Finance to generate and distribute periodic financial reports (e.g. monthly financial statements, quarterly member giving statements, annual conference reports, annual Workers' Comp and Liability Audit).

  • Assist the Director of Finance as necessary during audit processes (every other year).

  • Enter pledge data and generate reports based on member pledge/offering data (e.g. pledge forms, generating member lists based on pledges).

Other requirements for this position:

  • Background Check every two years. Credit Check every year.

  • Follow policies and procedures as outlined in the Policies and Procedures Handbook and the First United Methodist Church Child Safety Program.

  • At the annual review, make appropriate recommendations to the Personnel Committee for the Board's consideration for change of this job description in partnership with the supervisor and Staff/Parish Relations Committee.

How to Apply:

  • Apply at: https://www.indeedjobs.com/first-united-methodist-church-of-austin/_hl/en_US?cpref=JXWAtnzf3XWjLOi4YeVNLuV7xMD8uRK8aSgxJBfYsOo

  • Include Resume

  • Organization: First United Methodist Church of Austin

  • Contact: Rev. Michael Mumme

  • Phone:

  • Email: jobs@funcaustin.org

  • Closing Date: 05/15/19

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