Finance And Admin Coordinator - Chemical & Biomolecular Engineering

Finance and Admin Coordinator - Chemical & Biomolecular Engineering

University of Illinois at Urbana-Champaign

The Department of Chemical and Biomolecular Engineering is searching for a Finance and Admin Coordinator that will operate under the direction of the Associate Director of Finance and Administration for the Department of Chemical and Biomolecular Engineering (ChBE), provide financial and administrative oversight, reporting, and analysis in the department as well as assist in the ChBE Student Services Office.

Duties & Responsibilities

Finance:

• Conduct financial oversight, analysis, and reconciliation of 400+ accounts for all expense types including state, ICR, self-supporting, federal, and private grants, and gift/endowment funds.

• Prepare reports, gather financial and academic data, and track and analyze departmental expenditures for all department funds.

• Oversee departmental expenditure approvals and purchasing

• Process any necessary expense, budget, and/or salary transfers on behalf of ADFA.

• Assist ADFA with devising strategies to manage faculty research accounts, manage short-term deficits, ICR restructuring, and start-up funding for faculty.

• Review/approve student account and foreign national payment requests

• Assist the ADFA to formulate summer instructional budget requests.

• Other assignments as necessary to further the mission of the unit.

Administrative Responsibilities:

• In the absence of the Associate Director of Finance and Administration (ADFA), oversee operations in the Department of Chemical and Biomolecular Engineering office which includes temporary supervision of office staff.

• Assists the ADFA with administrative needs of the department.

• Assists ADFA with approval of bi-weekly timesheets for student workers (classroom assistants and tutors)

• Other assignments as necessary to further the mission of the unit.

ChBE Student Services Office (Budgets):

• Work with the Undergraduate (UG) Program Coordinator and Graduate Program Coordinators on developing and administering their program budgets.

• Work with the UG Program Coordinator and Graduate Program Coordinators on developing and administering annual RSO and student organization budgets and review/approve expenditures all while following university policies and guidelines.

ChBE Student Services Office (Operations):

• Assist the ADFA with administering the UG Program and Graduate Program for the Department of Chemical and Biomolecular Engineering.

• Other assignments as necessary to further the mission of the unit.

Required Qualifications

Bachelor's degree in business administration, management or a field related to position. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications

Master's degree in business administration, management, or a field related to the position

Five (5) years of professional experience in business, financial/account management and/or budgeting.

Successful candidates will have:

• Knowledge of University operational procedures and accounting systems including knowledge of expenditure allowability and departmental and campus policies.

• Thorough knowledge of compliance regulations surrounding campus, state, federal, and industrial financial support, knowledge of applicable accounting and auditing principles

• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.

• Ability to prepare reports and proposal with minimal oversight.

• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

• Ability to analyze and develop guidelines, procedures, and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.

• Ability to manage a budget and work within the constraints of that budget.

• Results oriented with strong organizational and time management skills.

• Ability to communicate effectively with others.

• Ability to effectively and efficiently utilize administrative processes, procedures and systems.

• Extensive knowledge with commonly employed software, databases and web applications including Excel

• Ability to work independently and effectively organize and prioritize multiple tasks.

• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.

• Working knowledge of the University of Illinois, state, federal, private, and institutional policies and procedures.

• Proven track record of customer services with particular emphasis on interactions with faculty and graduate students.

• Awareness of, and sensitivity to, cultural and linguistic differences. Commitment to diversity and inclusion.

Appointment Information

This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The starting salary for this position is $55,000. Actual starting salary will be determined by the candidate's credentials and alignment with the position requirements. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week). Sponsorship for Work Authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 11, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops: https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1025373

Job Category: Administrative

Apply at: https://jobs.illinois.edu