Finance Administrative Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Finance Administrative Assistant / Facilities Coordinator

Essential Functions:

Directly support the JLL Facilities team with on-going facility and team related responsibilities, including, but not limited to:

• Assist with budgetary requests, analysis and reporting, to include monthly/quarterly/annual reporting appropriate for the client.

• Act as a liaison to Jones Lang LaSalle finance team and other account team members

• Assist with researching, analyzing and reporting budget variances

• Work with team members to identify and respond to any financial or budgeting related issues

• Helps support facility specific cost savings targets to contribute to the account achieving savings goals

• Supports requests associated with Jones Lang LaSalle Management, Operations and Financial audits

• Assists with the coordination and scheduling of maintenance activities by way of issuing/dispatching work requests and purchase orders to maintenance staff, vendors or other services providers and timely execution/closure thereof.

• Assists management and staff with reporting, budgeting, financial systems, purchasing as necessary.

• Provides facility specific assistance to the project management team as needed or requested

• Reads and understands the applicable Service Level Agreements, helps achieve favorable Key Performance Indicators scores on the client satisfaction surveys.

• Seeks to continuously improve processes, systems and overall client satisfaction

• Submit expense reports as needed.

• Ensure all JLL Contractors are compliant with ISNetworld requirements.

SKILLS

• Superior customer service skills and orientation

• Ability to maintain professionalism at all times under stressful situations

• Ability to plan and manage work under time constraints

• Ability to multitask and work without direct supervision

• Proficient in MS Office, and possess strong written, verbal and people skills

• Strong organizational skills and collaborative style needed.

• Assist in the development and management of capital budgets.

• Support the Facility Management team in the implementation of short and long-term projects for the client.

• Ensure compliance with Jones Lang LaSalle minimum audit standards.

• Assist in the development and management of the detailed, zero-based annual operating budgets for each building in your territory.

• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.

• Manage the maintenance of existing contracts.

• Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level.

Required Knowledge, Skills and Abilities (KSA)

• Knowledge of accounting and building systems helpful • Strong organizational and management skills

• Excellent communication skills

• Computer proficiency

• Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives

Location:

On-site -Rocky Mount, NC

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.