Finance & Accounting Specialist

University Of Colorado Boulder Boulder , CO 80301

Posted 2 months ago

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Job Summary

This position contributes to the financial health and growth of the Education Abroad (EA) office by working with the Finance & Accounting Program Manager ("Finance Manager"). Duties include reviewing and reconciling financial documents for ISSS & Education Abroad offices; correcting errors through journal entries and moving funds between speedtypes; assisting the Finance Manager in preparing monthly and quarterly reports as well as assisting with the preparation of fiscal-year end reports; managing program budgets, billings and withdrawal schedules, and crafting financial aid student budgets for each Education Abroad program; advising students and parents on financial inquiries; accounts payable; purchasing supplies; and assisting the Finance Manager in accounting for foreign transactions used to pay for Education Abroad programs.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

Education Abroad is a unit within International Education in the Office of Undergraduate Education within the Division of Academic Affairs, at the University of Colorado Boulder. The mission of this unit is to develop, operate, and maintain a comprehensive portfolio of education abroad programs for CU Boulder students and academic units, including study abroad, international student exchanges, international internships, faculty-led Global Seminars and Global Intensives, and international research and service-learning. The unit is responsible for health and safety and risk mitigation for students going abroad on CU Boulder sponsored programs and is responsible for campus support for the International Travel Registry.

What Your Key Responsibilities Will Be

Education Abroad Program Budgets and Billing

  • Develop student budgets and withdrawal schedules for Education Abroad programs by collaborating closely with third party providers and the Finance Manager to capture costs and budget details.

  • Create withdrawal schedules in collaboration with the Finance Manager by determining the percentage of the program fee allocated at standard withdrawal dates set by EA or by the program provider. Publish student budgets with payment and withdrawal schedules to the EA website for students to review while researching, applying, and committing to programs. Update budget list as programs are added, removed, or renamed.

  • After student budgets are finalized, each term, send budgets to the Office of Financial Aid for calculating Student Aid awards. Request new speedtypes and itemtypes as needed, update TDS with these, and log the new speedtypes or itemtypes for tracking purposes. Complete the billing process for all students. Make billing adjustments as needed for scholarships, housing changes and withdrawals while working with providers to capture revised fees.

Accounting Control and Reporting

  • Monitor and maintain fiscal activities for Education Abroad and ISSS divisions by balancing monthly speedtype statements. Provide the Finance Manager with system generated accounting reports for monthly and fiscal year closings.

  • Prepare journal entries as needed for speedtype and account corrections. Also, create budget journal entries when there are changes in the operating budgets or position budgets. Check the system to ensure that JEs are accurately posted. Consider revenue and expense patterns. Assist in preparing year-end reports for a variety of partners including the Campus Controller's Office.

  • Build, and continuously improve, processes to prevent errors and streamline procedures. Keep the Finance Manager informed about patterns of errors or discrepancies.

Accounts Payable

  • Oversee accounts payable activity for the department by processing invoices and validating charges. Research and resolve invoice discrepancies with providers, create billing adjustments as needed, request SPO change orders, and complete payment vouchers for approval. Monitor whether payments are processed and sent to vendors on a timely basis. Record invoiced data to allow for reconciling those transactions. Contact providers for late invoices and respond to payment inquiries.

  • Maintain new supplier requests. Submit new supplier info along with W8/W9 forms for setup and complete purchase order requests in the CU Marketplace system. Track and update existing purchase orders to follow procurement procedures.

  • Complete special projects, when needed, for Education Abroad (e.g. Passport Day) to request checks and maintain records for these projects. Monitor updates in the University accounting procedures.

Advise on Financial Inquiries

  • Advise Students and Parents, help explain basic billing, withdrawal procedures or fees, and account balances by phone, email, or in person. Answer questions about due dates, obligations for payments, making payments after students have left the country, or other scenarios.

Purchase Supplies & Assist with Foreign Bank Accounts

  • Gather supply needs, monitor copy room for supplies, purchase supplies through CU Marketplace, and distribute supplies. Assist with foreign bank account reconciliation monthly and prepare JEs to expense items accordingly.

What You Should Know

Training for this position will be conducted in person on campus. We will be requiring the Finance & Accounting Specialist to work on campus a majority of the time with some remote flexibility.

What We Can Offer

Salary range is $48,000 - $53,000.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be Proactive. Be Resourceful. Be Boulder.

What We Require

  • Bachelors Degree and two+ years of experience in accounting or finance.

  • Substitution: accounting experience may substitute for the degree on a year for year basis.

What You Will Need

  • Microsoft Office Suite.

  • Accounting/Bookkeeping software such as Great Plains, Peoplesoft Finance.

  • Strong attention to detail.

  • Excellent communication and interpersonal skills with a respectful interaction.

  • Excellent customer service skills with a dedication to quality service.

What We Would Like You To Have

  • Bachelor's Degree in accounting, finance or economics.

  • Sophisticated Excel Skills.

  • Customer Service Expertise.

Special Instructions

To apply, please submit the following materials:

  • A current resume.
  • A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by July 1, 2021 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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Finance & Accounting Specialist

University Of Colorado Boulder