Finance & Accounting General Assistant - Part Time

Type: Adjunct/Part-Time

Posted: 11/15/2023

Category: Business and Financial Services

Position Title: Finance & Accounting General Assistant

• Part Time

Description:

Part-time Finance and Accounting General Assistant needed to support the Shared Service Center. Flexible schedule is available.

Department:

Academic Affairs Other Units Shared Services Center (Office of the Provost)

The Academic Affairs Other Units Shared Services Center (AAOU SSC) within the Office of the Provost, provides transactional support to 18-AAOU departments, in the areas of Finance, Accounting, and Budgeting.

Responsibilities:

This is a part-time position working approximately 10-15 hours per week. Flexible Schedule Available.

In this position the ideal candidate will have professional experience with handling Finance and Accounting transactions (Journal Entries, Reconciliations, Accounts Payable, and Procurement) and is accustomed to working under pressure and meeting strict deadlines.

A Shared Services Center General Assistant (Finance & Accounting) uses a proactive and collaborative approach, technical expertise, available tools and technology to provide outstanding customer service, with an emphasis on timeliness and accuracy, to the various departments serviced by the Shared Services Center. Shared Services Centers are highly skilled service units organized to manage UMBC's payroll and financial transactions for Colleges and Divisions. Each Shared Services Center offers a core set of services including the transactional processing, reporting, and analysis for: Payroll and Hiring, Procurement, and Accounts Payable.

Based on the needs of the Shared Services Center, the position will support one or more of these functional areas.

Procurement:

• Reconciles expenses for all relevant accounts for all funding sources, including identifying, researching, and correcting errors in a timely manner

• Assists departments with procuring goods and services using the most appropriate procurement option

• Generates requisitions at the request of departments while adhering to University and department policies

• Works with vendors to resolve issues related to purchase orders or invoices

• Responsible for ordering, adjustments, and returns of goods

Budgeting

• Prepares and processes journal entries and budget amendments

• Assist with the Reconciliation expenses for all relevant accounts for all funding sources, including identifying, researching, and correcting errors in a timely manner

Accounts Payable/Receivable:

• Prepares and processes payables, journal entries, etc.

• Assist with the Reconciliation expenses for all relevant accounts for all funding sources, including identifying, researching, and correcting errors in a timely manner

• Processes billing of internal facilities to internal and external customers

Required Minimum Qualifications:

Requires a High School Diploma/GED and previous experience in Accounting, Business and/or Finance.

or

Associate or Bachelor's degree in finance, accounting, business or related.

Preferred Qualifications:

Education:

• Associates or Bachelors Degree in Accounting or Business Administration.

Experience:

• Three to five years of professional experience providing support in Accounting & Finance

• Customer service experience of at least 3-5 years in a face-paced, high volume environment,

• Proficient with Microsoft Office applications including Excel and Word, and be familiar with Google Suite applications including, Docs, Sheets, Drive, Calendar and Mail.

Background Screening Statement:

A background check will be required.

Special Instructions to Applicants:

Please submit a resume. Applications will be accepted until the position is filled.

Salary: $21 - 23 per hour

Hours: Status: Part Time

• 10-15 hours per week

Hours/Shifts: Day shift (between the hours of 8:30am and 5pm). Flexible schedule available.

Type: Temporary/Contingent I (part-time)

Additional Information: Initial contract will run through June 30th, 2024, and may be renewed in 6 or 12 month increments, depending on business need.

FLSA Status: Nonexempt

Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation:

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.

UMBC is an Equal Opportunity/Affirmative Action Employer