Finance Accountant

Payroll Title: Financial Services Analyst 2

Job Code: 004627

Job Open Date: 3/21/24

Application Review Begins: 4/8/24; open until filled

Department Code (Name): EAPQ (EDUC ABROAD PROGRAM LOC Q)

Percentage of Time: 100%

Union Code: 99 - Non-Represented

Employee Class (Appointment Type): 2 - Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 19

Hiring/Budgeted Hourly Range: $27.16 - $30.00/hr.

Full Hourly Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

The full hourly range for this position is $27.16 to $46.70/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $27.16 to $30.00/hr.

Work Location: UCEAP

Working Days and Hours: M-F; 8am

• 5pm Pacific Time or similar schedule

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement: Hybrid (both UC & Non-UC locations). Fully remote with on-site presence required for specific meetings/trainings.

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

The University of California Education Abroad Program (UCEAP) is committed to promoting excellence through diversity, equity, and inclusiveness. In keeping with the academic mission of the University of California, UCEAP recognizes that diversity is integral to the University's achievement of excellence and strives to create an environment that is welcoming for all.

UCEAP upholds the principle of equal opportunity for all and adheres to the University of California Diversity statement. Through international academic experiences, UCEAP inspires students to explore and transform their lives, UC, and the world. Since 1962, UCEAP has served as the UC systemwide study abroad program, supporting this mission and serving over 100,000 students across all 10 UC campuses and over 30,000 international exchange students.

UCEAP typically has over 6,000 student participants annually and is active in over 40 countries worldwide. Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders. www.uceap.universityofcalifornia.edu.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work.

Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

Under general supervision of the section supervisors, administers the business of student and study center finances for assigned programs. Performs financial analysis, initiates wire transfers, processes expenditures and manages student and study center accounts and related accounts payable and receivable.

Reconciles monthly account transactions to the general ledger. Requires daily verbal and written communication, with internal departments and external customers. Ensures compliance with UC policy and procedures and applicable external regulations.

Required Qualifications

• AA, BA, or BS degree in related field and 1-3 years' experience in AP, AR, billing and collections, or equivalent combination of education, training and experience.

• Proficiency in MS Office, specifically Excel.

• Strong interpersonal skills, analytical skills, service orientation, attention to detail, ability to multi-task and organizational skills.

• Working knowledge of financial processes, policies and procedures.

• Ability to work independently as well as in a team environment.

• Ability to adapt to changing priorities.

Preferred Qualifications

• Knowledge and understanding of foreign currency transactions and conversions.

• Moderate understanding of federal and state financial aid.

Special Conditions of Employment

• Satisfactory conviction history background check.

• UCSB is a Tobacco-Free environment.

• The UCEAP Systemwide Office is located in Goleta, CA (near the UCSB campus). Eligible for a remote or hybrid work arrangement which may require presence at the UCEAP Systemwide Office for occasions such as occasional staff meetings, and/or training. The University is unable to pay or reimburse expenses prohibited by University policy, including travel expenses associated with commuting to the designated office.

Job Functions and Percentages of Time

50% Student Account Management

• Oversees business and financial activities of accounts established for UC students participating in UC Education Abroad Programs. Manages all aspects of financial records for UCEAP student accounts, including application of program fees, financial aid, as well as billing and collections.
  
  Provides both verbal and written customer service to students and Job Standards related to their financial account. Communicates with all UC financial aid offices and other entities to ensure accurate and timely disbursement of funds to students. Generates financial aid journals for processing to the general ledger.
  
  Applies independent research to resolve student account fee adjustments or discrepancies. Analyzes and reconciles student account activity to the general ledger on a monthly basis. Creates student program budgets on a semi-annual basis in coordination with various internal and external partners, by gathering information and analyzing relevant program expenses.
  
  Uses professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Ensures that the appropriate internal controls are addressed, maintained and strengthened to protect UCEAP resources.

50% Study Center Responsibilities

• Applies, ensures and communicates compliance of UCEAP and UC financial policies and regulations to Study Centers concerning banking, budgeting, accounting and financial reporting. Prepares and reviews all business transactions for Study Center locations.
  
  Reviews and analyzes host institutions payments in accordance with contractual agreements between the UC and host institutions, which may include reciprocal agreements. Audits, reconciles and prepares journals for all overseas expenditures for assigned Study Centers to ensure compliance with applicable UCEAP policies and the operating budget. Conducts monthly reconciliations of multiple accounts with the general ledger.
  
  Prepares quarterly budget to actual analysis of study center expenditures for Program Director review. Reviews, analyzes and prepares Study Center quarterly funding requests and third-party invoice payments in accordance with the appropriate fiscal year operating budget and program agreements. Originates wire transfers for quarterly funding and invoice payments Assists with fiscal year closing and coordination of year-end balancing and closing reports for UCEAP and Study Center expenses. Other duties and special projects as assigned.

Vaccinations Programs

• Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs

• With Interim Amendments. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information

• University of California Policy on Vaccinations

• With Interim Amendments

• August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement)
• Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit:

https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations

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