File Clerk

Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.

Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 06/24/24

Applications Due07/29/24

Vacancy ID161485

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPNo

AgencyDASNY - Dormitory Authority of the State of New York

TitleFile Clerk

Occupational CategoryClerical, Secretarial, Office Aide

Salary GradeNS

Bargaining UnitOSU - Operational Services Unit (CSEA)

Salary RangeFrom $38673 to $53537 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 515 Broadway

City Albany

StateNY

Zip Code12207

Minimum Qualifications Minimum Qualifications

Bachelor's degree or

Associate's degree plus one year of work experience or

High school diploma or equivalent plus one year of DASNY work experience or

High school diploma or equivalent plus two years' work experience.

Preferred Qualifications

Bachelor's degree or

Associate's degree in Business or

Public Administration plus one year work experience in a similar sized public organization.

Essential Skills

Knowledge of alphabetical and numerical file systems.

Strong interpersonal skills.

Basic knowledge of PC applications such as Outlook, Excel, Access, Word and PowerPoint.

Demonstrated organizational skills and ability to prioritize.

Duties Description Primary Purpose

The File Clerk maintains files, correspondence, documents and materials in accordance with established policies and procedures.

Essential Functions

Retrieve all files requested by DASNY staff.

Transmit records to the electronic archival storage system.

Act as a liaison with the New York City office records management unit regarding the design and modification of systematized and paper record keeping.

Review, verify, record, process and/or reconcile data.

Develop, prepare, and/or maintain various spreadsheets, databases, charts, logs, reports, etc.

Prepare correspondence, form letters, forms and other documents as necessary.

Research and prepare responses to routine inquiries and/or requests for information, prepare draft correspondence, and respond directly to routine inquiries.

Prepare and assemble reports, summarizing information as needed

Research information, compile data and prepare findings as requested.

Other Duties and Responsibilities

Travel to DASNY field sites to retrieve file boxes prepared for storage.

Maintain all records at and act as a liaison with the Authority's off-site record storage company.

Undertake special assignments as directed.

Maintain regular, consistent attendance and punctuality in accordance with DASNY policy.

Must adhere to the NYS Information Security Policy Standards established and issued by the Office of Cyber Security and Critical Infrastructure Coordination. (Standards can be found on the Intranet).

Supervision

N/A

Physical/Mental/Visual Demands

Monthly travel is required using DASNY vehicle or rental vehicle. This travel may include overnight stays at public accommodations and related establishments.

Requires physical mobility (movement from place to place), physical strength, dexterity and coordination. Requires the ability to lift at least fifty pounds. Requires exposure to heights (climbing ladders, scaffolding, etc.). Must be available to occasionally work a modified work schedule or extended workday hours.

Work Environment

Standard office environment, including the use of one or more of the following: JLG Lift, rolling staircases, PC, telephone, fax machine, printer, copier, scanner, electronic stapler/hole punch/date stamp, shredder.

Additional Comments Benefits information:

DASNY provides financing and construction services to public and private universities, not-for-profit healthcare facilities, and other institutions which serve the public good.

We offer a comprehensive benefits plan, which includes:

Choice of several health insurance plans

Dental & vision insurance

Membership in the NYS Retirement System

Deferred Compensation Investment Plan

13 vacation days per year

13 sick days per year

5 days of personal leave per year

12 paid holidays per year (plus one float day)

Tuition reimbursement

Training & development opportunities

We offer additional benefits, which includes:

Telecommuting Work Plan - Employees are required to apply and obtain approval through management to telecommute according to DASNY's Telecommuting Program Guidelines. The days designated as telecommute days must be consistent with operational needs as determined by DASNY division, department and/or unit management.

Employees may only telecommute on up to four (4) workdays per pay period and shall be limited to no more than two (2) contiguous telecommute workdays. Eligibility applies after 3 months of employment.

Limited Work from Home (LWFH) - additional telecommute days according to DASNY's Telecommuting Program Guidelines. Eligibility applies after 6 months of employment.

DASNY is a government employer for purposes of the Public Services Loan Forgiveness Program (PSLF Program). The PSLF Program forgives the remaining balance of certain student loans after making 120 qualifying monthly payments. For more information regarding PSLF Program and whether you qualify please visit the Studentaid.gov website.

Some positions may require additional credentials or a background check to verify your identity.

Name Alison McGivern

Telephone

Fax

Email Address Recruiting@dasny.org

Address

Street 515 Broadway

City Albany, NY

State NY

Zip Code 12207

Notes on ApplyingPlease copy and paste the link to your browser to apply:

https://recruiting.ultipro.com/DOR1000DASNY/JobBoard/fa77be2f-2f91-4253-a56e-02d5460585df/Opportunity/OpportunityDetail?opportunityId=a326d3c6-8007-485c-8f31-545c14c0f2f3&sourceId=51d22c90-91cb-4dbb-9cc2-8cd94492d1fb

DASNY is an Equal Employment Opportunity employer committed to excellence and diversity.

All qualified candidates are encouraged to apply.