Field Supervision Administrative Assistant I

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 8 million clients and 19,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose: We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

1Fortune 500, published June 2023, data as of December 2022. Compensation provided for using, not obtaining, the rating.

The Field Supervision Department plays a critical role in achieving the Compliance Division's purpose of promoting our client's best interests and options by partnering to improve our culture of compliance and enable the best experience for all. Our associates are our greatest asset, and the opportunity to increase our client impact is directly related to our success in attracting, retaining, and developing a talented and diverse workforce. We are seeking an Administrative Assistant I for the Field Supervision Department in Compliance. This role will perform various administrative duties, including answering multiple phone lines, managing calendars, preparing daily work and filing and distributing mail. The ideal candidate is a highly organized self-starter who demonstrates customer service skills, typing skills, filing experience, spreadsheet experience, and effective math skills. Excellent computer and excel skills are required.

Responsible for providing administrative support to ensure the smooth functioning of the department. Specific responsibilites may include:

• Provides calendar management, including scheduling, prioritizing and coordinating meetings

• Manages key dates and/or deadlines

• Coordinates meeting and/or event logistics

• Receives, screens and routes incoming calls

• Manages documents and records, inclusive of filing

• Prepares reports and meeting minutes

• Provides data entry or basic reports

• Provides mailroom support

• Handles invoicing and prepare expense reports

• Manages office equipment and supply management

• Escalates or deescalates calls, emails, etc without immediate guidance or direction

• Manages SharePoint sites and/or JonesNet pages

• Trains department members on new technology, such as MS Teams, Sharepoint, MURAL, Zoom, etc.

• Makes travel arrangements

• Assist with onboarding new team members

• Orders gifts and/or flowers

The Admin can be Hybrid or Onsite and will be required to be geographically located near the St. Louis office to perform work in the office 2-3 days a week

The Admin can be Hybrid or Onsite and will be required to be geographically located near the St. Louis office to perform work in the office 2-3 days a week

• High School Diploma or equivalent

• 1-3 years related experience

• Strong organizational skills with ability to handle multiple tasks

• Self-motivated and ability to work independently

• Must have good verbal communication skills and customer service orientation to handle internal and external contacts

• Proficient in Microsoft Outlook, Word, OneNote, Excel, and SharePoint

• Works within established procedures under moderate supervision

• Basic problem-solving skills

• Proven ability to handle confidential information with discretion

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have received.

Check out our U.S. awards and accolades: Insights & Information Blog Postings about Edward Jones

Check out our Canadian awards and accolades: Insights & Information Blog Postings about Edward Jones

Edward Jones does not discriminate on the basis of race, color, gender, religion, national origin, age, disability, sexual orientation, pregnancy, veteran status, genetic information or any other basis prohibited by applicable law.

At Edward Jones, we value and respect our associates and their contributions, and we recognize individual efforts through a rewards program that promotes a long-term career, financial security and well-being. Visit our career site to learn more about our total compensation approach, which in addition to base salary, typically includes benefits, bonuses and profit sharing. The salary range for this role is based on national data and actual pay is based on skills, experience, education, and other relevant factors for a potential new associate: