Field Office Manager (Project Coordinator)

Kitchell is seeking an organized and energetic Field Office Manager to join our team of employee-owners in Houston, Texas. The Field Office Manager will be responsible for managing a variety of advanced clerical, secretarial and receptionist support activities to ensure efficient field office operations.

Duties & Responsibilities

• Prepare and distribute subcontractor agreement and agreement change orders for the project.

• Monitor the flow of contracts & ACO making sure they're returned with the appropriate insurance, signature authorization, bond (if not on subguard) & safety paperwork needed to execute the paperwork.

• Monitor and code open account invoices on invoice router or in paper form, and route for approval to supervisor and accounting.

• Perform all data entry for the project including payroll processing, hiring documentation and process employee terminations.

• Assist Project Engineers with monthly owner billings, subcontractor invoices, required documentation and other items as applicable.

• Assist in meeting coordination, reserve/prepare facilities and prepare and distribute meeting minutes.

• Monitor and input the project paperwork for scanning & filing (i.e. EDMS system) on a weekly basis.

• Monitor and order supplies as directed for the project.

• Answer phone, take messages or route calls and greet visitors and direct them to the appropriate person.

• Assist with project Closeout; merge files, contact suppliers for final payment, and prepare the closeout books for Owner, Architect and Kitchell.

• Process all incoming and outgoing mail including inter-office correspondence.

• Assist Project Manager with Forecasting and Forecast Reporting.

• Take the lead in Forecast tracking, accuracy, on-time submission, scanning, saving and properly filing the Forecast.

• Assist the Project Manager with GC/GR study.

• Take the lead in tracking and submitting on-time to the Project Director on a monthly basis.

• Prompt the Project Team to update and distribute the Project Schedule to the Sub-contractors and Owners.

• Compile and distribute monthly reports.

• Executes additional duties and responsibilities as assigned.

Education and Experience

Required:

• High school diploma or general education degree and specialized or advanced coursework in office administration or related field required.

• Minimum 3 years position related work experience in office administration or related field, preferably in architecture, engineering and construction management industry.

• Equivalent combination of education and experience accepted.

Physical Requirements

• While performing the duties of this job, the position is moderately active and the employee is frequently sitting, standing, walking, reaching, and bending

About Our Company

Founded in 1950, Kitchell began as a commercial contracting business and over the years developed new talents and enterprises, acquiring complementary businesses and expertise to remain competitive. Today, Kitchell Corporation serves as the holding entity for several companies that are integral to Kitchell's core business, as well as those that operate independently. We provide a wide range of services within the built environment, including general contracting, construction management, development, facilities management, engineering, architecture, and myriad other services. Our employees manage projects from our main offices located in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth through in-house education programs, formal and informal mentoring, and cross-training opportunities. At Kitchell, we prioritize internal growth and building careers from within. We consistently rank among the top places to work, thanks to our tenured staff and outstanding benefits that are designed to enrich our employees' physical, mental, emotional, and financial well-being. These benefits include profit sharing, discretionary stock options, incentive bonuses, health, and life insurance, health savings accounts (HSA) with wellness incentives, flexible spending accounts (FSA), 401(k) plans, tuition reimbursement, weight loss, and tobacco cessation programs, discounted auto insurance, identity theft protection, rewards programs, and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.