Field Office Manager

Austin Industries, Inc. Oglethorpe , GA 31068

Posted 2 months ago

Overview

Austin Industrial, Inc. is a leading General Contractor that provides construction, maintenance, turnaround, specialty, and plant services within the oil, gas, chemical, power and manufacturing industries. We are currently seeking an experienced Field Office Manager. This exciting, highly important position is responsible for organizing and controlling all administrative functions in the field office including but not limited to timekeeping, personnel records, personnel requisition, purchasing, accounts payable, accounts receivable, and other related activities.

This position will be based in Oglethorpe, GA.

Responsibilities

Functional Areas of Responsibility

  • Process and enter vendor/subcontractor invoices

  • Enter timesheets

  • Prepare owner billings

  • Job costing and change orders

  • Provide administrative support

Specific Duties and Responsibilities

  • Manages Accounts Payable and Receivable functions at jobsite(s)

  • Receives, reviews and processes vendor invoices

  • Takes delivery of goods and/or materials and ensures accurate reporting in accounting system

  • Works with Operations to resolving any outstanding AP or AR issues.

  • Completes required onboarding paperwork for employee-owners and maintains accurate HR forms/records.

  • Coordinates weekly payroll function.

  • Ensures jobsite timesheets are entered accurately and timely.

  • Reconciles payroll to ensure accurate billings to customers.

  • Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends out for execution

  • Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms.

  • Keeps track of Lien Waivers, Supplier's Release, Notice of Intent to Lien, Mechanic's Lien, and Release of Lien; manages the process according to Austin policy and prime contract requirements.

  • Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy.

  • Submits for owner approval along with all required documents, and posts the billing (AR) in the accounting system.

  • Reviews prime contract (owner) change orders for accuracy and policy compliance.

  • Posts approved owner change orders in the system timely.

  • Prepares and enters necessary cost accrual or deferral journal entries in the accounting system.

  • Makes sure budgeted and installed quantities of work items are input in the system, uninstalled materials are properly accounted for, and other job cost related data is accurate and ready for month-end closing based on Austin policy

  • Coordinates periodic audit requests with various stakeholders.

  • Prepares a variety of financial and regulatory reports timely and accurately

  • Performs other administrative or clerical duties at the field office

  • Completes various ad hoc requests.

  • Maintains ongoing contact with various jobsites, regional offices, and departments to ensure achievement of organizational strategic goals.

  • Ensures effective team coverage by cross training on various roles/responsibilities

Qualifications

Requirements

  • Associate degree in Accounting or related is preferred.

  • 3+ years' experience in field accounting, finance, business or related field. Industry experience a plus.

  • Must have strong experience with Microsoft Word, Excel, Access and Outlook.

  • Must have an understanding of project accounting and administration procedures and techniques.

  • Must have good communication skills and time management skills.

We offer excellent benefits including medical insurance, dental insurance, matching 401K, and we are proud to be a 100% Employee Owned Company. To learn more about Austin's Employee Ownership history, please go to http://www.austin-ind.com/core-values.html.

An Equal Employment Opportunity Employer

Austin ("The Company") is an equal employment opportunity employer. The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

No Agency Inquiries Please.

Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates' names or summaries from staffing agencies, search firms, or third-party recruiters. Any unsolicited resumes submitted to Austin Industries, or any of its employee-owners, becomes the property of Austin Industries and Austin Industries will not pay a placement fee.

Austin Industrial

Austin Industrial is a merit shop, employee-owned company and has been a provider of construction, maintenance, plant services, turnaround and specialty services to the oil, gas and chemical, energy (power and ethanol), and manufacturing industries for more than 60 years. Austin Industrial approaches all your contracting needs with a focus on driving out waste and driving down total cost.


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Field Office Manager

Austin Industries, Inc.