Field Administrator

Loureiro Engineering Associates, Inc. is a leading engineering and construction company dedicated to delivering high-quality projects with a focus on excellence and innovation. We are currently seeking a diligent and detail-oriented individual to join our team as a Field Administrator/Project Coordinator.

Responsibilities

• Provide comprehensive support to the Loureiro Contractors Inc. (LCI) & Loureiro Building Construction management teams, assisting with various tasks and projects as needed.

• Collaborate effectively with team members throughout all phases of projects, including bidding, award, implementation, and closeout.

• Maintain accurate and up-to-date electronic filing systems and databases by gathering, entering, and updating relevant data.

• Reconcile delivery tickets and credit card receipts from the field, ensuring accuracy and compliance with company policies.

• Assist in the review and processing of invoices for payment to subcontractors and vendors, verifying pricing and quantities.

• Set up customers and vendors in the company's financial system (Vista), obtaining necessary documentation such as W9s and Certificates of Insurance (COIs).

• Verify employee hours to ensure accuracy, coordinating with Operations in advance.

• Export payroll data from HeavyJob to the Payroll Manager for processing.

• Submit certified payroll and handle related documentation as required.

• Enter purchase orders and subcontracts into Vista, actively coordinating with vendors and subcontractors to obtain necessary documentation for compliance.

• Process change orders for subcontractors and vendors, obtaining approval and ensuring accurate documentation.

• Assist with Project Setup procedures before estimates are imported, ensuring completeness and accuracy.

• Process CLA-12 forms for CTDOT projects and handle contractually required set-aside reporting, updating monthly.

• Maintain knowledge of union contracts (LCI only) and ensure compliance as necessary.

• Interface with Accounting and Office Services departments regarding payroll, invoices, customer and vendor alignment, purchase orders, credit applications, and credit cards.

• Support the implementation and maintenance of new subcontractor management programs, actively participating in onboarding processes.

• Assist with transmitting, tracking, and logging various project documents such as RFIs, POs, RFCs, PCOs, and submittals.

• Attend weekly project team meetings to stay informed about project progress and requirements.

• Perform weekly Equipment Module uploads in Vista and assist in maintaining the accuracy of the equipment database.

Qualifications

• Bachelor's degree in business administration, Finance, Construction Management, or related field preferred. Or 1-3 years' experience in construction management/coordination/administration.

• Previous experience in project support, administrative assistance, or related roles within the construction industry is highly desirable.

• Strong proficiency in Microsoft Office Suite and familiarity with financial software (e.g., Vista) preferred.

• Excellent organizational skills and attention to detail.

• Ability to communicate effectively and collaborate with team members across departments.

• Knowledge of construction contracts, regulations, and compliance requirements is a plus.

• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

• Willingness to learn and adapt to new processes and technologies as needed

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift up to 15 lbs.

• Ability to operate standard office equipment and keyboards.

• Able to push, pull, and place materials on level surfaces and overhead cabinets.

Loureiro Engineering Associates, Inc. (Loureiro) is an employee owned (ESOP), full-service multi-disciplinary consulting firm with operations in Connecticut, Massachusetts, Rhode Island, New Hampshire, North Carolina and Missouri. Loureiro' s areas of expertise include the integration of the highest quality engineering, construction, environmental health & safety, energy, laboratory analytical, and waste management services.

Loureiro Engineering Associates Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.