Federal Grants Coordinator (Ma4) Doh8149

Make a difference.

The Office of Financial Services (OFS) provides leadership and support for agency priorities and programs through quality financial and operational management including budgeting, contracting, grant management, purchasing, and accounting services. The OFS ensures financial compliance with state and federal laws, regulations, and reporting requirements in addition to performing agency-wide financial activities. OFS's commitment to customer service, innovation, accuracy, and quality in partnership with fellow Department of Health (DOH) staff and programs and external customers supports the DOH's vision in becoming a reality.

The Federal Grant Coordinator is responsible for the overall coordination and review of Federal Grants submitted across the agency, ensuring that the DOH is using its funds in line with its goals to get the best results for public health. They work under the Strategic Financial Investments Manager in the Office of Budget Strategies and Forecasting.

Duties include but are not limited to:

• Provide senior-level consultation to executive management and agency-wide subject matter experts to develop processes that assist in aligning with our strategic plan and transformational plan to ensure we maximize our funding opportunities, regarding any/all federal grant applications across the agency.

• Provide senior-level project management and coordination of federal grant activities agency-wide.

This full-time, permanent Management Analyst 4 (MA4) classified role, is stationed out of the Tumwater, WA duty station. Telework (mobile work) is currently expected. Required in-office work is rare and would be scheduled in advance.

Work that matters

Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.

About DOH

Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We're not just an organization; we're a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washington's health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.

Why DOH 

We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about "Why DOH", visit Work@Health.  

Our Ideal Candidate

Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.

Required Qualifications

Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Option 1: A bachelor's degree in public or business administration, finance, or allied field, AND two (2) or more years of experience in coordinating the federal grant application process.

OR

Option 2: Four (4) or more years of management or consultative experience in coordinating the federal grant application process.

AND

Two (2) or more years of demonstrated experience in performing financial and federal grant management activities.

Computer Skills:

• Microsoft Outlook

• Basic ability to compose, send, and respond to e-mail and to coordinate schedules and schedule meetings.

• Microsoft Excel

• Intermediate ability to create and manipulate large or complex spreadsheets; use complex mathematical formulas to calculate data, and link worksheets; import data from other sources, filter lists, and create and format charts and graphs.

• Microsoft Word

• Intermediate ability to create, format, and edit tables, charts and graphs; insert and format sections, create headers and footers, and work with pictures and draw objects.

Desired Qualifications

• Four (4) or more years of experience managing all phases of grant management.

• Experience coordinating a health-related program.

• Experience working with contractors and guiding and overseeing contract work.

• Ability to establish ties with community partners such as healthcare providers, voluntary agencies, and local public health agencies.

Application Process

Intrigued? Click "Apply" to submit your detailed application profile along with the following:

• A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.

• A current resume (without personal pictures).

• Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).  

Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.

This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative. 

Equity, Diversity, and Inclusion

We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.

DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran's status, military status, genetic information, sexual orientation, gender expression, or gender identity.

If you have questions or need other assistance, please contact Andrea Thieme at andrea.thieme@doh.wa.gov or (360) 918-6601 For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email doh.information@doh.wa.gov. Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages).

Conditions of Employment/Working Conditions

With or without accommodation, I am willing and able to:

• Work a full-time 40-hour work week and occasionally adjust work schedules to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and the supervisor's approval.

• Occasionally travel alone or with another person throughout the region/state which may include overnight and out-of-state conferences/training.

• Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.

• Participate in emergency response exercises and emergency events/high-priority assignments as assigned.

SUBSCRIBE to DOH Job Alerts

This recruitment may be used to fill positions of the same job classification across the agency.

Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.