Fairgrounds Community Outreach & Programming Specialist

This is a full-time opportunity with many benefits!   As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $26.87 - $30.52 per hour, DOE.

The Missoula County Fairgrounds is seeking a COMMUNITY OUTREACH & PROGRAMMING SPECIALIST to join their team. This position coordinates and oversees educational and programming use of the Missoula County Fairgrounds facilities. Serves as Fairgrounds' community outreach coordinator.

Details: We are accepting completed application submissions until 5:00 p.m.

Monday, April 15, 2024. It is in your best interest to apply by this date.  

To Apply:

• Please complete all sections of the online application, even if a resume is requested.

• Please include with your completed application the following attachments: A letter of interest, and a resume.

• Incomplete applications will be disqualified.

• Complete job description available upon request to the Department of Human Resources.

Identifies and meets with prospective supporters to secure financial support for educational program development. Negotiates cash and/or in-kind donations/sponsorships; creates invoices, collects payments; researches outside funding mechanisms such as grants; analyzes program's feasibility; recommends and implements organizational and/or procedural changes to improve efficiency and cost effectiveness; provides analysis to inform decision making processes for short- and long-term strategic planning.

Serves as community outreach coordinator working closely with volunteers, superintendents, officials and partner organizations including Missoula County Extension and Weed District, 4-H and FFA, Glacier Ice, Missoula Butterfly House & Insectarium, Conservation District and Missoula County Elections as well as other partners to develop and implement agricultural and educational programming in adherence to the Fairgrounds' mission. Oversees the use of Missoula County Fairgrounds facilities for the purpose of education and competition; assists with scheduling campus-wide calendar; coordinates programming activities with Fairgrounds Events & Recreation Specialist; reviews applications, prepares and administers contracts and agreements, assists with event logistics; and; prepares pre- and post-inspections; coordinates on-call services. Tracks accounts receivable ensuring progress towards revenue goals; assists with budget preparation calculating anticipated revenue; deposits receivables.

Assists with planning and execution of the Western Montana Fair overseeing commercial and non-profit vendors; securing sponsorship; overseeing premium list and rules; overseeing entry systems; securing exhibit materials, displays, premiums and prizes; coordinating superintendents, judges, volunteers, and service groups. Coordinates with County and contractor stakeholders to prepare and implement requests for proposals, ensure proposals meet program objectives and analyze project's financial feasibility; prepares and modifies contracts and amendments for Board of County Commissioners approval. Provides administrative support for the Events & Operations Manager and the Fair Office; coordinates purchasing, researches and implements entry software and updates.

• Requires Bachelor's Degree. Degrees best suited for this position include business, agriculture, public administration, or public relations.

• Requires two years' experience providing customer service.

• Requires one year of office clerical or administrative support in an office setting.

• Experience with customer relations management (CRM) software, fundraising or event planning preferred.

• Experience with fair entry software, agriculture, 4-H or FFA programs preferred.

• Applicants with an Associates degree and 4 years of related experience and applicants with a high school diploma and 8 years of related experience may be considered.

Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week.

Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural "out building" environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds).

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast's paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery.

Join us in scenic, sophisticated, and service-oriented Missoula!Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.

Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.