Faculty Services Office Assistant

Position Details

Position Information

Job Title Faculty Services Office Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro) Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro) Position Summary

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Office Assistant positions for the Faculty Services Office in the College of Business at Oregon State University (OSU).

This is an exciting position in a fun, fast-paced office - the position is a mix of customer service, administrative support and building care within both Austin Hall and Milam Hall. Hours are flexible around your class schedule and are during the work day - between 8am and 5pm, Mon-Fri. You'll get a chance to learn a lot of new skills and work with fun people who want to see you succeed!

Pay rate will be $15.20 per hour.

Position Duties

50% Administrative/Customer Service

Scanning, printing, copying, record keeping, data entry, generating documents

Greeting/receiving/directing customers and visitors

Processing and delivering mail

Delivering packages to on-campus departments

Assisting faculty with small projects

Assisting with faculty-sponsored events

Other administrative duties as needed

50% Building Maintenance

Vacuuming, dusting, mopping, sweeping

Cleaning surfaces such as tables, equipment, windows, and whiteboards

Submitting service requests to university departments, such as Campus Recycling and Surplus

Other light maintenance tasks as needed

This position deals with sensitive data and will require FERPA training and a Criminal History Check.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program

• Undergraduate and post-baccalaureate student: 6 credit hours per term

• Undergraduate international student: 12 credit hours per term*

• Graduate student officially admitted to Graduate School: 5 credit hours per term

• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

• International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

Ability to take initiative

Positive attitude, reliable, punctual, and trustworthy

Good verbal and written communication skills

Ability to follow up after a task is completed

Ability to prioritize tasks

Ability to problem solve with minimal supervision

(Please note: Due to conflict of interest, the candidate cannot be a College of Business student)

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred (Special) Qualifications

Experience with Microsoft Outlook

Experience answering inquiries in person, via phone, or email

Experience handling confidential information

Proficient in Microsoft Word, Excel, and Adobe

Experience working in a database

Work study students are encouraged to apply!

Working Conditions / Work Schedule

Workplace is a typical office environment during normal working hours (8am to 5pm). Physical requirements may include remaining in a stationary position, such as sitting or standing while completing a task, and maneuvering supplies up to 50 lbs.

Applicants must be able to work a minimum of a 2 hour shift, but ideally will be available for 3-4 hour shifts. Students should be available to work 6-15 hours per week during the term. Student Office Assistants generally do not work during term breaks or during summer term.

(Please note: Due to conflict of interest, the candidate cannot be a College of Business student)

Posting Detail Information

Posting Number P11002SE Number of Vacancies Anticipated Appointment Begin Date 09/16/2024 Anticipated Appointment End Date Posting Date 04/25/2024 Full Consideration Date 05/09/2024 Closing Date 05/16/2024 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1.A Resume/Vita

2.A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Brian Seale: brian.seale@oregonstate.edu

OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Note: All job offers are contingent upon Human Resources final approval.

Supplemental Questions