Classified Title: Administrative Coordinator
Working Title: Faculty Office Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.25 to $23.72 per hour
Employee group: Part-time
Schedule: 37.5 hours per week
Exempt Status: Non-Exempt
Location: 07-MD:Peabody Institute
Department name: 10000983-Ensemble Operations
Personnel area: Peabody
Correspond with students and faculty as needed, including communication on class schedule changes, teacher absences, and special events.
Manages and responds to the faculty office phone and email accounts and voice mail messages.
Provides a full range of secretarial and computer related services, including, but not limited to, assisting with letters of recommendation, formatting and reproduction of course handouts, course packets, all classified and examination materials, guaranteeing the highest degree of confidentiality.
Manage, monitor and order inventory of critical materials and supplies for classroom and office use and copy production equipment.
Assist Faculty Assembly Officers, Faculty Chairs and Coordinators with special event posters/programs, department reports and special mailings.
Hire, schedule and supervise student employees.
Assists faculty with basic questions and education on Blackboard, Peabody's CMS.
Faculty Lounge Management
Maintenance of a clean and tidy lounge
Manage scheduling and reservations for the lounge
On-site support for meetings held in the lounge
Maintain stock of general office supplies for faculty
Manage printing paper stock
Collects faculty teaching schedules and makes them available to administrative offices
Collects syllabi making them available to a variety of administrative offices
Faculty Mailbox Management
Addition and removal of faculty mailboxes
Mail delivery and package notification
Printer Maintenance and Printing Guidance
Support faculty's use of the printer in the Faculty Lounge during office hours
Ensure that printers are stocked with supplies (paper, staples, etc.)
Printing support for faculty using the service desk portal
Printing support for students requesting printed course packs, including printing course packs on 3-holepunch paper, delivering to mailroom, and specifying cost for each courses
Bachelors' degree strongly preferred.
Three years of administrative experience required.
Additional education may substitute for required experience.
Some technical aptitude to assist with instructional technologies.
Effective communication and interpersonal skills to support working with students and faculty as necessary to perform the job.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.
EEO is the Law
Important legal information
Johns Hopkins University