Faculty Affairs Administrator

About Immaculata University:

Immaculata University is a comprehensive, co-ed institution of higher learning that has emphasized academic success, student outcomes and faith-based values for more than 100 years. Offering more than 75 in-demand undergraduate, graduate and certificate programs, Immaculata University provides attainable education, personal support and meaningful career pathways to tomorrow's leaders. Immaculata's expansive suburban campus is located in renowned Chester County, Pa., and Immaculata employs more than 330 faculty and staff, who together with the Sisters, Servants of the Immaculate Heart of Mary, serve approximately 2,500 students.

Why Immaculata University is the Perfect Workplace for You

Immaculata offers exceptional benefits, including:

• Time Away from Work: Generous paid time off benefits which enable employees to relax, recharge, attend to personal affairs, and recover from illness or injury. These include:

• Paid holidays: 20+ days

• Robust vacation and personal days

• Sick days

• Summer hours: Fridays off during the summer

• Tuition Assistance: Take advantage of Immaculata's exceptional tuition benefits. You, your spouse, and your eligible dependent children can receive tuition assistance at IU. Your dependent children are also eligible for tuition assistance at other institutions via the Tuition Exchange program.

• Health, Life, and Disability Insurance: Comprehensive medical (3 plans), prescription, dental, vision, life insurance, and disability benefits to protect you and your family's health and wellbeing.

• Retirement Plan: Generous retirement plan to help you save for your future. After one year of service, or immediately if you have an active 403(b) account Immaculata matches 4%.

• Health Savings Account (HSA): Immaculata provides HSA funding on a quarterly basis for employees participating in the high deductible medical plan.

• Flexible Spending Accounts: Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Wellness and Work-life Resources: A wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

Job Description:

The Faculty Affairs Administrator provides assistance to the Vice President of Academic Affairs through day-to-day faculty interactions. These interactions include but are not limited to new hire processing, promotion and tenure development procedures, oversight of Academic Affairs budget, etc. The administrator will provide support, as needed, to the Academic Affairs office for major projects and events.

RESPONSIBILITIES:

• Leading the administrative efforts for onboarding faculty members, adjunct faculty contracts.

• Coordinating promotion, tenure, second year review and professional development procedures.

• Processing and tracking approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintaining appropriate documentation and communication.

• Responsible for developing and managing various databases including faculty record keeping systems.

• The administrator will assist the Vice President in oversight of Academic Affairs department budgets.

• Coordinate the annual planning process with the Division of Academic Affairs

• Support the Office of Sponsored Research as needed in administrative duties

Immaculata University is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Requirements:

Minimum Requirements:

• High school diploma or equivalent required

• Ability to utilize analytical thinking and creative problem-solving skills, listening skills. multi-tasking skills, and attention to detail.

• Demonstrable written communication and presentation skills.

• Prior experience delivering accurate and courteous service in a fast-paced and demanding environment.

• Requires excellent computer skills with attention to detail and accuracy.

• Proficiency with Microsoft Office, Teams, Word, Excel, and associated software.

• Ability to commit to a team-building approach and maintain an effective working relationship with other employees.

• Ability to exhibit courtesy and patience while working with a diverse student population.

• Ability to multi-task as well as produce work independently; prioritizing work, meetings, etc.

• Ability to work under pressure to meet deadlines and objectives.

Additional Information:

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Application Instructions:

Required Documents:

• Resume

• Cover Letter