Facility Specialist

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Location: Livonia, MI

Shift: 1st; Monday-Friday

Pay: $21.00-$30.50/Hr.

Provide general overall FM services with mail, shipping & receiving duties of a facility. Work with property managers to handle routine property management operations, including: procurement of property supplies and services, issuing purchase orders, manage bid requests and service/construction contractors, processing work orders and basic mail/shipping/receiving functions. This role provides a wide variety of support services to the client office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.

Administrative Function

• Assist Facility Management Team with tactical planning for the team's goals and objectives

• Provide facility specific assistance to the management team as needed or requested

• Manage and maintain small facility management tasks as assigned

• Coordinate meetings & special events in support of client or JLL

• Provide support for meetings and conference room reservations as needed and directed

• Assist with the coordination and scheduling of maintenance activities

Mail/Shipping/Receiving

• Receive, sort, process and distribute all incoming packages/pallets

• Process desktop shipping labels and validate documentation for outbound shipments

• Utilize scanners to scan and record all incoming and outgoing packages (internal and external).

• Prepare courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner

• Report defective materials or questionable conditions to the department supervisor.

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility and inspections of the facility

• Act as an interface with client, visitors and guests

• Ensure appropriate follow up with customers

• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems

• Assist with budgetary requests, analysis and reporting

• Assist with researching, analyzing and reporting budget variances

• Maintain the work area in a clean and orderly condition and follow prescribed safety regulations

• Other Duties as assigned

Required Skills:

• Superior customer service skills and orientation to customer service

• Ability to maintain professionalism at all times under stressful situations

• Ability to multitask and work without daily direct supervision

• Proficient in MS Office, and possess strong written, verbal and people skills

• Strong organizational skills and collaborative style

• Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner

• A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments

• Ability to work in fast paced environment while managing multiple work streams and priorities

• Ability to frequently walk up and down stairs for inspections and emergency procedure practice or implementation

• Ability to detect emergency alarms - auditory and/or visual

• Ability to lift 30 lbs. repeatedly

• Lifting, bending, twisting and operating a manual pallet jack

Education & Experience:

• High school diploma or equivalent

• 2+ years' experience with Facility or Property Administration

• Training provided depending on specific role

• Computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.

Location:

On-site -Ann Arbor, MI, Detroit, MI

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.