Facility Program Manager-Student Hourly

Job Description

Job Overview

Under the supervision of the Assistant Director

• Operations, the Facility Program Manager (FPM) has many important responsibilities within KU Recreation Services. In each of those responsibilities they will enforce and implement policies and procedures or complete particular responsibilities so that the University population has the opportunity to participate in desired recreational programs, facilities, and services. Program Managers are expected to work 12 to 15 hours per week. Those hours can be broken into office hours and floating hours to use when needed. The Program Manager must be certified in CPR/AED or become certified within one month of appointment.

Duties include but are not limited to the following:

General Responsibilities and Expectations

• Scheduling:

• It is the responsibility of the FPMs to create and maintain the employee schedules for both the Facility Assistants and the Facility Supervisors.

• Both the Facility Assistant and Facility Supervisor schedule is created by using When2Work with the FPM overseeing this process twice each semester, as well as for each extended break period (Winter Break and Summer Semester), according to employee availabilities.

• The FPM should be available as needed during all operating hours. On occasion, it may be necessary for the FPM to assist getting a shift covered upon short notice and/or fill in for that employee.

• The FPM is also responsible for filling in when a student employee does not come in for a shift without notice. It will be up to the discretion of the Assistant Director

• Operations and FPMs to take disciplinary action according to the Facility Manual in these instances.

• Meetings:

• The FPM will assist with facilitating all staff meetings, along with the Assistant Director

• Operations; meetings generally are monthly.

• Training:

• Employee training is held at the beginning of the Fall, Spring, and Summer semesters or whenever hiring takes place.

• The FPM, under guidance and direction from the Assistant Director

• Operations, is responsible for the on-going training of student employees using the established curriculum.

• Employee Supervision:

• The FPM serves as a liaison between Facility Assistants, Facility Supervisors, and the Assistant Director

• Operations, providing feedback as needed.

• The FPM will assist the Assistant Director

• Operations with employee performance evaluations.

• The FPM will assist the Assistant Director

• Operations with the construction and maintenance of the Facility Manual. This may include the creation of new material, editing of existing material, as well as the printing, binding and distribution to student employees.

• The FPM is responsible for holding all student employees accountable to the Student Employee Discipline and Work Performance Guidelines as described in the Facility Manual.

• The FPM is responsible for maintaining Facility employee records. This includes, but is not limited to: CPR certification, up to date email, phone numbers, and emergency contacts, disciplinary records.

• Employee Hiring

• The FPM will assist the Assistant Director

• Operations in the hiring of new student employees. The FPM is responsible for reviewing all applications. The FPM is also responsible for scheduling interviews for selected applicants, assisting in the interview process, and notifying candidates of hire/no-hire.

• Facility Records

• The FPM is responsible for maintaining Facility records using the Connect2 recreation administration program. This may include, but is not limited to: participation count, accident and injury reports, and incident reports.

• Lost and Found

• The FPM is responsible for maintaining the Lost and Found. Lost and found should be updated on a bi-weekly basis.

• Equipment

• The FPM is also in charge of maintaining Facility Equipment. This includes: making sure the correct equipment is entered in Fusion, properly marking all equipment, maintaining inventory logs, and replacing equipment as necessary.

• Reservations and Event Administration:

• In conjunction with the Associate Director

• Operations, coordinate with facility and equipment reservations, and event requests.

• Responsible for knowing the day-to-day operations and daily events scheduled.

Required Qualifications

• enrolled in 6 or more credit hours at the University of Kansas

• Passion to develop professional and personal skills as evident of application material

• CPR/AED certification(can be obtained upon employment)

Preferred Qualifications

• flexible work schedule

• knowledge of ASRFC policies and procedures

• Recreation work experience

• Experience in leadership role