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Facility Ops & Eng Coordinator

Expired Job

NBC Universal Universal City , CA 91608

Posted 4 months ago

Responsibilities

The Facilities Operations & Engineering Coordinator is responsible for the providing the highest levels of customer service to the customers at the 10UCP property. Support operations & engineering, maintenance work plans, reporting and Integrated Work Place Management System processes.

  • Provide highest levels of customer service for 10UCP operations; greet visitors, answer phones, generate internal/external correspondence, deliveries, filing,

  • Maintain and update building inventory lists, property and lease files, permit tracking, contact lists, LEED reporting, Project List, etc.

  • Manage Key Performance Indicators for Operations and Engineering teams

  • Perform Zone Maintenance inspections and create planned corrective work orders in the Integrated Workplace Management System (IWMS)

  • Support IWMS system utilization for 10UCP operations.

  • Manage all employee communications (i.e., memos, elevator screens, lobby postings, etc.)

  • Provide after-hours access list to security nightly.

  • Update and distribute weekly Staff Meeting minutes.

  • Act as point of contact for all employee requests; review and dispatch employee service requests through the work order system and follow-up through completion.

  • Provide monthly/quarterly work order metrics.

  • Manage customer and vendor insurance compliance including BROWZ compliance.

  • Assist with recycling program.

  • Manage special projects and outside vendors as assigned by Sr. Director.

  • Maintain and update project calendar weekly.

  • Request pricing and coordinate scheduling for vendor services.

  • Coordinate office maintenance requests (including ergonomic equipment installs, painting, furniture modification, etc.).

  • Attend quarterly EH&S safety meetings and distribute information and sign-in sheet to building management team. Track and close Gensuite tickets.

  • Inspect and prepare vacated offices/cubicles so they are move-in ready for new employee.

  • Perform janitorial/building inspections to ensure property is well-maintained and meets standards of a Class A high rise office building.

  • Establish and maintain favorable occupant relations.

Qualifications/Requirements

  • High School Diploma; college degree preferred

  • Minimum of 5-years prior experience in a clerical/administrative role; property/facilities management experience highly preferred

  • Proficient with MS Office Suite (Word, Excel, Outlook, PowerPoint)

  • Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered

  • Must be willing to work in Universal City, CA

  • Must be willing to submit to a background investigation

  • Must have unrestricted work authorization to work in the United States

  • Must be 18 years or older

Desired Characteristics

  • Excellent verbal and written communication skills.

  • Proven ability to multi-task, prioritize, organize tasks and projects; attention to detail a must

  • Customer-focused with excellent customer service skills and a "can-do" attitude

  • Ability to maintain professionalism at all times

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Facilities Ops & Eng Coordinator

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VIEW JOBS 10/25/2018 12:00:00 AM 2019-01-23T00:00 Responsibilities Role Purpose: The Facilities Operations & Engineering Coordinator is responsible for the providing the highest levels of customer service to the customers at the 10UCP property. Support operations & engineering, maintenance work plans, reporting and Integrated Work Place Management System processes. Responsibilities: Responsibilities include but are not limited to: * Provide highest levels of customer service for 10UCP operations; greet visitors, answer phones, generate internal/external correspondence, deliveries, filing, * Maintain and update building inventory lists, property and lease files, permit tracking, contact lists, LEED reporting, Project List, etc. * Manage Key Performance Indicators for Operations and Engineering teams * Perform Zone Maintenance inspections and create planned corrective work orders in the Integrated Workplace Management System (IWMS) * Support IWMS system utilization for 10UCP operations. * Manage all employee communications (i.e., memos, elevator screens, lobby postings, etc.) * Provide after-hours access list to security nightly. * Update and distribute weekly Staff Meeting minutes. * Act as point of contact for all employee requests; review and dispatch employee service requests through the work order system and follow-up through completion. * Provide monthly/quarterly work order metrics. * Manage customer and vendor insurance compliance including BROWZ compliance. * Assist with recycling program. * Manage special projects and outside vendors as assigned by Sr. Director. * Maintain and update project calendar weekly. * Request pricing and coordinate scheduling for vendor services. * Coordinate office maintenance requests (including ergonomic equipment installs, painting, furniture modification, etc.). * Attend quarterly EH&S safety meetings and distribute information and sign-in sheet to building management team. Track and close Gensuite tickets. * Inspect and prepare vacated offices/cubicles so they are move-in ready for new employee. * Perform janitorial/building inspections to ensure property is well-maintained and meets standards of a Class A high rise office building. * Establish and maintain favorable occupant relations. Qualifications/Requirements * Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered * Must be willing to work in Universal City, CA * Must be willing to submit to a background investigation * Must have unrestricted work authorization to work in the United States * Must be 18 years or older Desired Characteristics * Excellent verbal and written communication skills. * Proven ability to multi-task, prioritize, organize tasks and projects; attention to detail a must * Customer-focused with excellent customer service skills and a "can-do" attitude * Ability to maintain professionalism at all times NBC Universal Universal City CA

Facility Ops & Eng Coordinator

Expired Job

NBC Universal