Facility Operations Specialist

Summary

This position is located in the Facilities Management Service (FMS). Medical Center Veterans Health Administration, Salisbury, N.C. Incumbent is under the general supervision of the Assistant Chief. The incumbent provides support for Salisbury Medical Center and outlying Community Based Outpatient Clinics (CBOCs) for all FMS divisions such as Maintenance & Operations Division, Safety Management Division, Projects and Planning Division, and Biomedical and Space Management.

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Overview

• Accepting applications

• Open & closing dates

06/27/2024 to 07/12/2024

• Salary

$61,219 - $79,583 per year

• Pay scale & grade

GS 9

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Location

1 vacancy in the following location:

• Salisbury, NC 1 vacancy

• Remote job

No

• Telework eligible

No

• Travel Required

Not required

• Relocation expenses reimbursed

No

• Appointment type

Permanent

• Work schedule

Full-time

• Service

Competitive

• Promotion potential

None

• Job family (Series)

1640 Facility Operations Services

• Supervisory status

No

• Security clearance

Other

• Drug test

No

• Position sensitivity and risk

Non-sensitive (NS)/Low Risk

• Trust determination process

Suitability/Fitness

• Announcement number

CBTA-12461624-24-MAJ

• Control number

797675300

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This job is open to

• Internal to an agency

Current federal employees of this agency.

Clarification from the agency

VISN 6 Employees Only. This does not include temporary, term or temporary intermittent.

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Duties

Duties include but are not limited to:

• Provides administrative support and participates in a variety of Facilities Management and VA programs including, but not limited to Systems Redesign, Quality Management, Environmental Rounds, Controlled Substance Audits, and Performance Improvement.

• Meets the needs of customers while supporting VA missions. Consistently communicates and treats customers (veterans, their representatives, visitors, and all VA staff) in a courteous. tactful, and respectful manner.

• Works closely with Facilities Assistant and Shop Supervisors to coordinate issuing and closing of work orders and preventive maintenance sheets.

• Determines if contractor claims for completed work are mathematically accurate by conducting on-site measurements and correlating with appropriate plans and specifications. Performs site visits to facilities to assess facility conditions, provides staff assistance, and coordinates Engineering support.

• Examines material being incorporated in the work to determine the acceptability of materials. Inspects construction efforts in conjunction with local points of contact and ensures all aspects of work related to health care renovations are coordinated.

• Determines labor and material costs for maintenance and repairs, minor improvements, maintenance contracts, and alterations. Prepares and transmits detailed instructions to Facilities Management Service workforce via written work orders and sketches as necessary to assure proper direction of the required efforts with realistic cost controls.

• Receives work orders, evaluates them for approval, checks coding, and releases them to the proper shop for timely completion on a systematic priority basis established by him/her. Spot checks work orders and PM's in the field to ensure timely and accurate completion.

• Evaluates major component systems (i.e., water distribution system; sewer system; electrical distribution; emergency power generation system; heating, ventilation, and air conditioning system; elevators; boiler plant and steam system; fire detection and alarm system; and medical gas and air systems) to assure sufficient capacity for smooth functioning of the facility and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO).

• Establishes goals, standards of performance, priorities, and monitoring systems for maintenance, repair, and alterations. Maintains and monitors for compliance all facility related mandatory testing records such as fire alarms, elevator maintenance, fire dampers, sprinkler testing, generators, air change testing and other miscellaneous testing.

Work Schedule: Monday

• Friday, 8:00 am

• 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: Facility Operations Specialist/PD011210

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Approved

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job

• Selective Service Registration is required for males born after 12/31/1959

• You may be required to serve a probationary period

• Subject to background/security investigation

• Selected applicants will be required to complete an online onboarding process

• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/12/2024.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Individual Occupational Requirement (IOR): In order to meet the basic requirement of the Facility Operations Specialist, 1640 Occupational Series, you must possess:

Undergraduate and Graduate Education: Major study -- engineering, industrial arts, property management, or business administration. Note: You must submit a copy of your transcripts with your application. OR,

Specialized Experience Requirement: Examples of qualifying specialized experience include:

• Managing a maintenance program for office or apartment building complexes, hospitals, recreation facilities, military, or other special-purpose installations, including planning maintenance activities, and developing preventive maintenance programs.

• Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans.

• Performing maintenance or construction work, including estimating material and labor costs for a variety of construction or maintenance projects (such as construction or maintenance of brick, frame, structural steel, reinforced concrete, and other type structures ranging from one- or two-story buildings to larger structures), directing actual work operations, and maintaining appropriate contacts with the organization funding the project.

Note: This experience must be supported by your resume to be creditable.

In addition to the Individual Occupational Requirements (IOR) the specialized experience below must be met:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Managing a maintenance program for a complex facility, including planning maintenance activities, and developing preventive maintenance programs; overseeing construction and maintenance performed by contractors, including reviewing project plans and specifications for workability, informing contractors of construction and reporting requirements, and supervising operations for conformance with project plans; performing maintenance or construction work, including estimating material and labor costs, directing work operations, and maintaining appropriate contacts with the organization funding the project. NOTE: This experience must be supported by your resume to be creditable. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree, or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related. (TRANSCRIPT REQUIRED) OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond successfully completed 1 year graduate level education (excess of one year) or superior academic achievement and specialized experience as described above will meet the total qualification requirements. (TRANSCRIPT REQUIRED)

You will be rated on the following Competencies for this position:

• Building and Construction

• Communications

• Problem Solving

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary, although visits are regularly made to on-site work areas where the incumbent may be required to bend, stoop, or climb ladders to perform inspections of equipment and building spaces.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

The Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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• Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window

Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.