Facility Manager

Job Posting Title:

Facility Manager

Hiring Department:

College of Natural Sciences

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

Purpose

Reports directly to College of Natural Science Associate Director of Facility Operations to provide daily support for several world renown research & general education facilities. Provided support includes, but not limited to: planning & executing office/lab relocations, assisting other Facility Managers, serving as primary point of contact for multiple research facilities, overseeing college/departmental space information for state database, and managing all safety & security requirements.

Responsibilities

• Building manager: Communicate effectively with faculty, staff, students, and vendors. Serve as the liaison with numerous college units and university entities. Serve as the buildings' primary point of contact and coordinator for other UT departments such as Environmental Health and Safety (EHS), UTPD, Fire Prevention Services, Sustainability, and the Office of Emergency Management. Act as primary point of contact for all departments within assigned buildings for ensuring accurate space management data in accordance with the Texas Board of Higher Education guidelines.

• Renovation and Repair: Coordinate activities related to plans for the enhancements, repairs, modifications, and preventative maintenance of buildings and equipment. Act as the primary contact for actions related to building renovations and major repairs to the building systems (electricity, water, and chilled water). Execute minor repairs and preparations tasks not associated with other UT departments.

• Physical Environment: Perform daily walkthroughs of buildings, including outside areas, and report/manage any issues found . Coordinate all building repair, renovation, and maintenance activities with building occupants/stakeholders. Coordinate repair work orders with Facilities Services shops as appropriate and in coordination with the various work units (Plumbing, Locks and Keys, Electric, PDC (Planning, Design and Construction), Furniture, Events, Moving, etc.). Act as primary contact to report infractions of policy (related to building activities) to university regulations and building operations.

• Security/Safety: Assist and coordinate with developing and implementing security policies and systems for buildings including security cameras, exterior doors, exterior lighting, and signage. Conduct periodic inspections of the buildings' security measures and functionality of equipment, which may include automatic external defibrillators, fire extinguishers, and first aid kits. Manage normal building hours and scheduling modifications for events with ITS (Information Technology Services) Security and Custodial Services. Communicate with UTPD (University of Texas Police Department) regarding security concerns, including planned demonstrations, events, suspicious activity, criminal activity, last minute access issues, and escorting non-tenants. Report unusual or suspicious activities.

• Emergency Planning: Work with OEM's Preparedness Team to develop Buildings' Emergency Plan. Develop and maintain a contact database for each department residing in the facilities. Lead and participate in the implementation of emergency plans in appropriate situations. Provide a new employee orientation for new buildings' staff to inform them of the Building Emergency Plan and procedures and guidelines for safety, security, and fire. Manage ID card access for building exterior and keyed elevators. During emergencies and ongoing issues, provide assistance as necessary, which may include hours outside of normal working hours.

• Other related responsibilities and functions as assigned.

Required Qualifications

High School Education or GED and 5 years of experience in building operations or construction project management; mechanical, electrical, or electronic trades, including skilled construction and maintenance of sophisticated equipment. An understanding of teaching labs, construction processes, and an ability to estimate research lab renovations, cost, timeline and scope or work. Demonstrated ability to exercise sound business decisions effectively and in a timely manner, while focusing on strategic objectives of the organization. Demonstrated excellent time management skills and ability to prioritize own work and the work of others under dynamic circumstances. Ability to work effectively under pressure, maintain composure, and establish strong working relationships with a variety of business contacts at all levels, including students, faculty, staff, and outside vendors and contractors. Excellent written and verbal communication skills. Experience and comfort using basic computer software (Microsoft Works, work order programs, etc.)

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree. Ability to retain a UT driving certification. Demonstrated record of professional demeanor and discretion with the ability to interact diplomatically with a varied group. Demonstrated ability to think strategically, see the big picture and keep the Department goals firmly in mind. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal or urgent situations; and demonstrated experience developing and/or managing processes that ensure efficient operations. Knowledgeable of university resources. Working knowledge of or familiarity with university or state purchasing and budgeting rules, procedures and business systems. Working knowledge of or familiarity with inventory procedures and space management systems.

Salary Range

$70,000 + depending on qualifications

Working Conditions

Environmental Demands:

• May work in all weather conditions

• May work in extreme temperatures

• May work around chemical fumes

• May work around standard office conditions

• May work around biohazards

• May work around chemicals

• May work around electrical and mechanical hazards

• May be exposed to loud noise, high dust and allergen levels.

Physical Tasks:

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Climbing of stairs

• Climbing of ladders

• Lifting and moving

• May be required to lift up to 50lbs. Often required to twist, grasp, push, pull and bend.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.