Facility Maintenance & Operations Group Administrator

Description Do you enjoy working with people in a dynamic business setting?

Are you organized, dependable and motivated to help others stay on top of milestones and deadlines?

If so, we're looking for someone like you to join our team at APL. We are seeking a Group Administrator to assist with the organizational and operational functions of the Maintenance & Operations Group.

In this role, you will work closely with various functions within the group, as well as across the department and the Lab.

Organize and schedule meetings, appointments and conference calls and be responsible for meeting minutes and related Create and distribute memos, letters, and forms used by the group. Research and develop presentations for the group, as needed make travel reservations and process travel reimbursements process trades license renewals plan and help lead Group events and activities.

Analyze utility billing invoices, allocate charge codes and process for payment and record utility consumption and demand data to establish and maintain energy consumption data reports.

Procure supplies and services, maintain an inventory of supplies and equipment, and serve as the group property and training representative, which includes coordinating the ordering and return of all electronic devices, computer equipment, and other APL property. Facilitate the on-boarding of new staff members and assist with staff training and relevant record keeping complete all group, department, and lab training requirements.

Attend department meetings and actively participate in department-wide initiatives as required.

Plan and coordinate events, meetings, and conferences. Handle logistics to ensure smooth execution.

Reconcile operating budgets based on department and group usage, including oversight of discretionary funds.

Coordinate with the move-management team for tracking surplus items and managing the assigned property list in Asset Management. Work with staff on employee reimbursement through EBBS and manage the APL fiscal approval chain for P-CARD payment submissions. Qualifications You meet our minimum qualifications for the job if you... Have a high school diploma or GED with at least 5 years of administrative or office experience Are proficient in the use of desktop computer applications, including Microsoft Office applications such as Outlook, Word, PowerPoint and Excel, as well as accessing and manipulating Laboratory databases.

Demonstrate a high level of integrity and discretion within the Group and Department as is appropriate and taking initiative with a willingness to project a positive work attitude with all Possess the ability to handle a variety of routine to more complex problems with minimal assistance, and to develop and assess alternative approaches to take on routine problems in a different, more efficient way. Demonstrate effective problem-solving skills (written and verbal), social skills and excellent proofreading capabilities Have the ability to grow and change with an evolving Possess experience utilizing various database systems. You'll go above and beyond our minimum requirements if you… Have experience in APL practices including travel, purchasing, security, conference room arrangements, and making/coordinating travel itineraries Have knowledge of BCFD procedures and operations, and familiarity with EBSS, BOX and SharePoint Possess working knowledge of EnergyCap Have experience with Saba LMS Special Working Conditions:

Selected candidate is expected to have the flexibility to adjust their work schedule in support of work-related projects, initiatives, and/or programs as needed. Why work at APL? The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges.

While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates. At APL, we celebrate our differences and encourage creativity and bold, new ideas.

Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

About Us APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas.

In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone's voice is heard are we empowered to be bold, do great things, and make the world a better place.Do you enjoy working with people in a dynamic business setting?

Are you organized, dependable and motivated to help others stay on top of milestones and deadlines?

If so, we're looking for someone like you to join our team at APL. We are seeking a Group Administrator to assist with the organizational and operational functions of the Maintenance & Operations Group.

In this role, you will work closely with various functions within the group, as well as across the department and the Lab.

Organize and schedule meetings, appointments and conference calls and be responsible for meeting minutes and related Create and distribute memos, letters, and forms used by the group. Research and develop presentations for the group, as needed make travel reservations and process travel reimbursements process trades license renewals plan and help lead Group events and activities.

Analyze utility billing invoices, allocate charge codes and process for payment and record utility consumption and demand data to establish and maintain energy consumption data reports.

Procure supplies and services, maintain an inventory of supplies and equipment, and serve as the group property and training representative, which includes coordinating the ordering and return of all electronic devices, computer equipment, and other APL property. Facilitate the on-boarding of new staff members and assist with staff training and relevant record keeping complete all group, department, and lab training requirements.

Attend department meetings and actively participate in department-wide initiatives as required.

Plan and coordinate events, meetings, and conferences. Handle logistics to ensure smooth execution.

Reconcile operating budgets based on department and group usage, including oversight of discretionary funds.

Coordinate with the move-management team for tracking surplus items and managing the assigned property list in Asset Management. Work with staff on employee reimbursement through EBBS and manage the APL fiscal approval chain for P-CARD payment submissions.