Facility Coordinator

Jones Lange Lasalle Inc. Pennington , NJ 08534

Posted 2 months ago

About JLL -

We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!

Essential Functions

  • Directly manage resolve problems associated with 3rd party soft service providers including but not limited to janitorial, pest control, waste management, uniforms, and vending.

  • Interface with the site Property Manager to ensure acceptable service levels are maintained for services such as food service, landscaping, fitness center, and parking.

  • Maintain the site pest control log.

  • Manage the site security access/badge management program.

  • Assist in onboarding new employees as needed.

  • Support personnel and material moves.

  • Support budget and spend management and provide financial reporting as required.

  • Assist in vendor contract development and procure goods and services through JLL and Client systems.

  • Manage JLL and Client requisitions and POs and receipt invoices upon delivery or completion of work.

  • Ensure client satisfaction through leadership, responsiveness and creativity that develops and maintains a positive relationship.

  • Act as an interface with client, visitors and guests. Act collaboratively to solve problems and resolve spontaneous and unique situations with professionalism and customer service focus.

  • Support requests associated with audits.

  • Assist Account Director with tactical planning for the facilities team's goals and objectives.

  • Utilize the site CMMS system and assist with the coordination, scheduling, receipt, and dispatch of maintenance activities to technical staff, vendors or other services providers.

  • Provide support for meetings and conference rooms as needed and directed.

  • Provide facility specific support and assistance as needed or requested.

  • Ensure delivery of committed services and overall satisfaction with JLL performance.

  • Ensure appropriate follow up with customers.

  • Seek to continuously improve processes, systems and overall client satisfaction.

  • Provide direction/information to vendors, facilities staff and service providers. as required, to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.

  • Ensure all supply orders are placed in a timely manner and that building pantries are stocked daily.

  • Any and all other tasks and duties assigned.

Skills/Qualifications

  • Education
  • Minimum of a high school diploma
  • Experience
  • 0-1 years' experience
  • Must be proficient in basic computer application software such as MS Office, Outlook, etc.

  • Financial acumen to manage budgets for projects and operations

  • Must be a team player and committed to working in a quality environment

  • Strong organizational and analytical skills

  • Ability to multi-task and work both in a team and independently

  • Ability to function effectively in a dynamic work environment

  • Excellent interpersonal skills; strong emphasis on customer service

  • Excellent verbal and written skills required

  • Must be able to adequately perform required job functions

  • COVID-19 Vaccination required

What you can expect from us

We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL. Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at AccomodationRequest@am.jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Facility Coordinator

Jones Lange Lasalle Inc.