Facility & Capital Program Analyst

Description

Hennepin County's Facility Services is seeking an experienced Facility & Capital Program Analyst who thrives in a highly collaborative team environment to successfully perform work in support of facilities planning and capital program management. This position reports directly to the division manager within the Planning and Project Development Division.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Location and hours:

This position is hybrid and will be performed on-site at various project locations within Hennepin County, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. - 5 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

New employees who are hired into remote or hybrid positions between January 2, 2022, to December 31, 2024, will receive $500 toward the cost of establishing consistent internet connectivity, payable upon completion of 6 months of employment.

About the position type:

This is a full-time, benefit earning position. This position is internally classified as an Administrative Assistant, Principal. Click here to view the job classification specification.

In this position, you will:

Budget Management

• Coordinate the development and preparation of the annual countywide capital budget and Capital Improvement Program (CIP) for facilities-related projects.

• Perform project cost reporting, forecast capital budget submissions, and evaluate capital budget details and summaries.

• Prepare operating, capital, and/or project budgets.

Department Representative

• Chair or facilitate countywide, intergovernmental, and departmental committees and task forces.

• Establish and maintain effective working relationships with participants at all levels in the implementation and coordination of projects and programs.

• Coordinate organization-wide committees and/or task forces, including the Designer Selection Committee (DSC) and Capital Budgeting Task Force (CBTF).

• Support the division as subject matter expert on a variety of technology tools and solutions (i.e., Microsoft SharePoint), including the development and implementation of specialized training programs.

Facilities Management

• Lead consultant selection (architectural and engineering) processes.

• Manage the development and maintenance of the countywide space management system, namely FM:Systems integrating Autodesk's AutoCAD and Revit software.

• Develop and monitor capital projects performance metrics.

• Supervise and lead support staff within the division.

• Provide leadership to advance the department's strategic plan objectives in the areas of user experience, climate action, equity, and continuous improvement.

• Provide leadership to further the county goals, mission and core values for diversity, equity, and inclusion.

Management Support

• Provide support to division and department management.

• Support the division by assisting project planners in creating professional presentation materials for project-level and executive-level reporting.

• Improve organizational processes, recommend policy and procedural alternatives.

• Write and prepare reports, communications and vendor request for proposals (RFP).

Need to have:

• One of the following:

• Nine years or more experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

• Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position and five years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

Nice to have:

• Four or more years of general administrative work related to capital projects and/or the management of facilities.

• Knowledge of budget analysis and preparation.

• Experience:

• Preparing and/or analyzing capital budgets.

• Assisting with or leading a public committee.

• Performing data collection, analysis, and report preparation using Cognos or other reporting software.

• Supervising staff.

• With database and/or space management tools such as Autodesk's AutoCAD/Revit and/or FM:Systems and budgeting applications such as Cognos, Peoplesoft and/or other public agency data systems.

• With Microsoft Office programs including, Access, Excel, Project, and SharePoint.

• Supporting racial equity or disparity reduction work.

Graphic design skills.Knowledge of principles and practices of architecture. Ability to:

• Communicate effectively both verbally and in writing, including the ability to manage conflict, identify common interests, and facilitate change.

• Support and chair committees and task forces.

• Establish and maintain trusting and effective relationships within and outside the organization.

• Coordinate, consolidate, and monitor expenditure/revenue budgets.

• Contribute to a work environment where all are respected, valued, and welcomed.

About the department:

The Hennepin County Facility Services department provides a full range of facility services to support county programs and services. The department:

• Identifies capital needs

• Develops and manages new construction and renovation projects

• Operates and maintains buildings

• Facilitates a safe environment for residents and employees

• Manages all real estate functions

• Aligns work to county disparity reduction and climate action goals

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align to one or more of our overarching goals -- that Hennepin County residents are healthy, protected and safe, self-reliant, assured due process, and mobile.

Our employees receive a combination of generous benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill future vacancies.

This position may have access to systems or other documentation that contains HIPAA data.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates will be required to complete a background check.

If you have any questions, please contact:

Roberta Arpinar

Roberta.Arpinar@hennepin.us

#LI

Why work here?

Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:

• Meaningful work

• Public service

• Competitive pay

• Work-life balance

• Generous benefits

• Opportunities to grow

• Commitment to your success

By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.

Employee Benefits Summary

Visit our benefits page to learn more: bridge.hennepin.us/eligibility.

If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.

01

This position is hybrid and will be performed both on-site at multiple downtown Minneapolis buildings, and remote as job duties require. Work hours will be Monday through Friday between 7 a.m. to 5 p.m.

While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.

Are you willing and able to meet these requirements?

• Yes

• No

02

Do you have a bachelor's degree or higher in business administration, public administration or another field appropriate to the position?

• Yes

• No

03

Describe your education including area(s) of study, school(s) attended, and certificate(s) and/or degree(s) earned. If you do not have related education to report, type "None" in the space provided.

04

How many years of experience do you have in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position? Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets.

• I do not have this experience

• Less than 5 years

• 5 years or more, but less than 9 years

• 9 years or more

05

Describe your experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided.

06

How many full-time equivalent years of experience do you have in general administrative work relating to capital projects and/or the management of facilities?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

07

Describe your experience in general administrative work related to capital projects and/or the management of facilities, referencing jobs listed on your resume/application. If you do not have this experience, type "None" in the space provided.

08

How many years of experience do you have in the preparation and/or analysis of capital budgets?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

09

Describe your experience in the preparation and/or analysis of capital budgets, referencing jobs listed on your resume/application. If you do not have this experience, type "None" in the space provided.

10

Do you have experience assisting with or leading a public committee?

• Yes

• No

11

Describe your experience assisting with or leading a public committee. Include the name of the public committee, your role and the outcome of the committee work, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

12

How many years of experience do you have performing data collection, analysis, and report preparation using Cognos or other reporting software?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

13

Describe your experience performing data collection, analysis, and report preparation using Cognos or other reporting software, referencing jobs listed on your resume/application. If you do not have this experience, type "None" in the space provided.

14

How many years of supervisory experience do you have?

• I do not have this experience

• Less than 1 year

• 1 year or more, but less than 2 years

• 2 years or more, but less than 3 years

• 3 years or more, but less than 4 years

• 4 years or more

15

Describe your supervisory experience. Include the number of staff, and type of work performed, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.

16

Which of the following computer software/programs do you have a year or more of work experience using? Check all that apply.

• Microsoft Access

• Microsoft Excel

• Microsoft Project

• Microsoft SharePoint

• AutoCAD

• Cognos

• PeopleSoft

• FM:Systems

• None of the above

17

Do you have experience supporting racial equity or disparity reduction work?

• Yes

• No

18

Describe your experience supporting racial equity or disparity reduction work, referencing jobs listed on your application/resume. If you do not have this experience, type "None" in the space provided.

19

Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.

• College or university (job board, career services, or instructor)

• Community or nonprofit organization (counselor, job board, etc.)

• Employee or recruiter of Hennepin County

• Friend or family member that is not a Hennepin County employee

• Hennepin County job notification emails

• Indeed.com

• Job fair or networking event

• LinkedIn

• Print advertisement (flyer, postcard, billboard, transit ad, etc.)

• Professional association (job board or email)

• Social media (Facebook, Twitter, Instagram, etc.)

• www.hennepin.jobs or www.governmentjobs.com

• Other

20

For the recruitment source selected above, please provide the specific name of the person, website, or media source.

Required Question

Agency Hennepin County

Address Hennepin County Government Center

300 South Sixth Street

Minneapolis, Minnesota, 55487

Phone 612-348-7855

Website https://www.hennepin.us/jobs