Facilities/Campus Realty Assistant

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

This position assists the Facilities Department with scheduling, record keeping, billing, purchase orders, task orders, budget preparation and payment tracking to vendors. This position also assists the Campus Realty Department with all real estate related responsibilities including showing of apartments, preparing leases, accepting and registering rent payments and assisting with annual income certifications for section 8 tenants.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Provides various administrative services for the Facilities and Campus Realty Departments.

• Answers phone inquiries and routes calls and maintenance requests.

• Prepares meeting agendas, schedules meetings and maintains minutes for weekly Facilities meetings.

• Assists in purchase order processing.

• Reconciles all credit card purchases.

• Assists departments with developing and maintaining individual budgets.

• Assists with the renting, background checks, coordination of occupancy, monthly accounting of rents paid, late notifications and billing of the same and notices of eviction.

• Assists in annual income verification and certification of section 8 tenants.

• Maintains office supplies and manages office procedures.

• Contacts are with individuals at all levels within the organization to exchange information.

• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions:

• Performs similar or related work as required, directed or as situation dictates.

• Continues professional development and training; keeps current with trends.

• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to promote diversity, equity, and inclusion, and work in an environment in which all members of the University community are treated with respect and dignity.

• Advanced knowledge of computer operating using Microsoft Office Suite and all of its components (especially Word, Excel and Outlook)

• Section 8 rules and guidelines

• Organizational skills and attention to detail

• Ability to multi-task and stay focused in fast-paced office

• Strong communication skills

Qualifications

Minimum Required Qualifications:

Education, Training and Experience:

• Associates Degree, High School Diploma, Occupancy Specialist Certification or equivalent, or five years of relevant experience in administrative duties and 2 years of on the job experience.

Physical and Mental Requirements:

Work Environment None Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X Work with fumes or airborne particles X Work near moving mechanical parts X Risk of electrical shock X Vibration X

Physical Activity None Under 1/3 1/3 to 2/3 Over 2/3 Standing X Walking X Sitting X Talking & Hearing X Using hands/fingers to handle/feel X Climbing or balancing X Bending, pulling, pushing X Driving X

Lifting Requirements None Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds X Up to 25 pounds X Up to 50 pounds X Up to 75 pounds X Up to 100 pounds X Over 100 pounds X

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

___ Distance vision (i.e. clear vision at 20 feet or more)

___ Color vision (i.e. ability to identify and distinguish colors)

___ Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

___ Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

___ No special vision requirements

Full-Time Employee Benefits:

• Medical Insurance

• Dental Insurance

• Vision Insurance

• Pet Insurance

• 401k employer match

• Employee & dependent life insurance

• Great tuition benefits for employee, spouse & dependents

• PTO program

(This job description does not constitute an employment agreement between the employer and employee. It is used as a guide for personnel actions and is subject to change by the employer as the needs of the employer and requirements of the job change.)