Facilities Support Specialist

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

As a Facilities Support Specialist, you will be responsible for ensuring the smooth operation of various facilities-related tasks within the building. Your role will involve managing and maintaining the cleanliness and functionality of common areas, coordinating office supplies, and assisting with meeting room set-ups. Additionally, you will contribute to the overall safety and security of the building by conducting regular checks and reporting any issues to the Facilities Manager.

Your day-to-day tasks will include:

• Regular building walks to identify and address any maintenance or janitorial needs

• Checking and maintaining conference rooms, including cleaning, organizing, and restocking supplies

• Monitoring and restocking the Bevi Machine with flavors and CO2 tanks

• Refilling coffee machines, restocking creamer/tea, and ensuring cleanliness in the coffee areas

• Maintaining inventory and stocking ice cream freezers

• Placing routine ice cream orders to ensure sufficient stock

• Conducting checks and replenishing hand sanitizers, soaps, napkins, and cups throughout the building

• Assisting with meeting requests such as room set-ups, tear downs, and equipment arrangements

• Performing weekly maintenance tasks, including coffee machine cleaning and checking printer toner levels

• Regularly inspecting IDF closets for any unusual issues, such as leaks

• Managing office coffee supplies and mailroom needs by placing orders with Staples

• Conducting monthly fire extinguisher checks and reporting any faulty extinguishers

• Submitting tickets for building functionality issues and coordinating with the building manager for resolution

• Submitting tickets to Aramark for coffee/water machine issues

• Coordinating repair requests

• Monitoring and replacing flags when necessary

• Ordering and stocking candy in the Facilities Office

• Replacing batteries in badge readers as needed

• Recycling toner cartridges as per the provided instructions

Desired experience and technical skills:

• High attention to detail and strong organizational skills

• Basic knowledge of office equipment and facilities maintenance

• Ability to work independently and manage time effectively

• Excellent communication and interpersonal skills

• Proficiency in using computer systems and software applications

Requirements:

• Prior experience in a facilities or support role preferred

• Basic knowledge of safety protocols and procedures

• Ability to lift and move objects up to 50 lbs

• Availability to work occasional evenings or weekends as required

Preferred:

• Experience with ticketing systems and facility management software

• Knowledge of basic electrical and plumbing maintenance

• Familiarity with vendor coordination and procurement processes

Location:

On-site -Franklin, TN

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.