Facilities Specialist

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

This position is onsite and is under the Facilities Site Services group, responsible for managing vendors and supporting onsite services for employees assigned at the Illumina Madison campus.

Responsibilities:

• Ability to lead, manage, and provide metrics for onsite vendors that provide site services for employees and impact employee experience

• Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues

• Capability to provide substantial input into creation of OpEx budget and CapEx budget (as needed)

• Assist with the RFP process for relevant vendors

• Analyze past results, perform variance analysis, identify trends, and make recommendations for improvements

• Track and reconcile purchase orders & invoicing with check ins with Financial Facilities Specialist

• Makes recommendations for new procedures and drives optimization changes

• P Card management including coordinating purchases and reconciliation

• Provide management team with any metrics, reports, discrepancies, and escalations

• Support operational set up of remote sites and build out of new office and common area spaces

• Partner with local procurement team on project quotes and costs to ensure alignment with the budget

• Work closely with accounting team to ensure accurate financial reporting

• Collaboration with regional and global teams

• Evaluates daily priorities and product allocations to support customer orders and internal requests

• Works with local and regional management to ensure site alignment

• Acquires and maintains a clear understanding of the technologies utilized in Illumina's processes

• All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities

Requirements:

• Requires Bachelor's Degree or related experience

• Excellent communication skills

• Ability to multi-task in a fast-paced environment

• Able to do physical labor for periods of time

• Able to stand, walk and lift / move items up to 50lbs for long periods of time

• Understanding of Microsoft Excel, Outlook, PowerPoint and Word

• Problem solving skills paired with ability to be proactive and foresee next steps

• Willingness to complete a broad range of administrative responsibilities ranging from entry to senior level

• Confidence to take delegated tasks and ask questions for clarification

The estimated base salary range for the Facilities Specialist role based in the United States of America is: $68,100 - $102,100. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual's qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf