Facilities Senior Project Manager

It's a great time to join the City of Boulder!

Application Deadline:

March 20, 2024

Hiring Range:

89,856.00 - 109,824.00

This is a full-time salaried position.

Scheduled Weekly Hours:

40

Benefit Eligibility Group:

Non Union (30+ Hours)

Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.

Job Description Summary:

The Facilities Division is under the Facilities and Fleet Department and is responsible for roughly 75 city facilities and just under 2 million square feet. Within the building portfolio are Recreation Centers, Fire Stations, maintenance buildings, office buildings, Public Safety Building, Utilities plants and other various facilities that support delivery of city services. Under general supervision, this position will lead capital planning, design, and construction projects on city facilities. This position will be responsible for direct supervision of a small staff carrying out a variety of capital projects in addition to directly managing specific projects. Specific elements of the position include, but are not limited to: planning, analysis, budgeting, scheduling, procurement, communications, coordination of consultants, collaboration with maintenance staff and other departments, regulatory coordination and submissions, construction coordination and oversight (acting as owners' representative), commissioning, close-out, post-occupancy review and follow up. This position is expected to work directly and collaboratively with other Facilities Senior Project Managers to help resource project needs and directly support major capital projects. Presentation of project updates may be required to be made to internal leadership and the City Council. Potential projects include infrastructure and systems replacements/upgrades to address equipment at the end of life and failures to meet the city's climate goals, building renovations, deep energy retrofits and major renovations of buildings, EV charging infrastructure planning and implementation, building forensics and diagnostics, as well as new building construction. This role is expected to handle a high degree of responsibility, the work is complex in nature, requiring proven experience managing all aspects of the design and construction process including public process.

Job Description:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assumes complete project design and construction management responsibility for directly assigned projects and that of staff which report to this position including:

• Develops and manages studies, analyses, plans, design, budget, delivery methods, cost estimations, construction, and post-occupancy tasks on specific projects.

• Develops project scope, implementation process and work plan, determines resource allocations, and selects professional and technical consultants.

• Evaluates existing operations, systems and activities and prepares design and engineering solutions that address physical, economic, environmental, and community impacts.

• Reviews architectural, engineering and/or landscape plans and specifications for thoroughness and appropriateness of design, feasibility, economy and compliance with city goals, standards, codes, and specifications.

• Collaborates with Facilities Maintenance and Operations teams throughout project development to ensure design and engineering proposals align with policies, procedures, and practices.

• Communicates project status updates to departments, city leadership staff and potentially City Council.

• Collaborates with other city staff and departments to ensure advancement towards city-wide goals are evaluated and included as appropriate in project. This includes advancement towards the city's Climate Commitment.

• In partnership with the city's Communications and Engagement Department, may develop and lead community engagement process as required by specific project or planning effort.

• Participates in annual Capital Improvement Program (CIP) development and budgeting process.

• Acts as a technical advisor and manages preparation of technical drawings and bid documents.

• Coordinates internal and external reviews and leads project through planning and development review process including public meetings with Planning Board and through technical documents submittals to obtain necessary permits for construction.

• Manages all construction activities including, but not limited to development of bid documents and contractor selection process, pay app review and invoice processing, direct and daily/weekly management of general contractor and/or subcontractors, coordination with inspectors as needed, project close-out and conducts "hand-off" to Facilities Maintenance and Operations teams.

Direct supervision of Facilities Projects Team staff, their work and professional development in accordance with department objectives and citywide talent development program.

• Works in partnership with direct report(s) to oversee and review their project assignments, progress, accuracy, implementation, and completion.

• Develops and continually adjusts work plan for staff in response to department and city-wide project needs. Establishes priorities and goal setting for staff being supervised.

• Provides performance coaching, empowers, and provides supportive and candid feedback.

• Works directly with Senior Project Managers to allocate staffing resources and collaborate on specific projects and overall work plan assignments within the workgroup.

Acts as Owners Representative to supervise and administer contracts for work performed by private contractors:

• Provides primary point of contact for private contractors performing work for the city. Oversees contractor work and development, makes decisions in the field and changes to design as needed to move forward with construction. This includes documentation of all construction field activities.

• Manages all aspects of contract management, including invoice processing, contract documentation, inspection, and schedule.

• Acts as the liaison between the contractor and any design consultants/engineers/architects.

• Understands and implements legal and technical conditions of contract documents in administration of contracts with private contractors. Interprets technical aspects of contract documents and utilizes prescribed contract remedies to ensure compliance by the private contractors.

Represents the City at public meetings, administrative hearings, City Council and board meetings, and when working with regulatory and other governmental agencies. Initiates and maintains contact with all affected and interested parties.

Other:

• Performs related duties as required to meet the needs of the city.

• Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies, and procedures. Reports all accidents and damage to city property.

• Knows and complies with all city and department policies; participates in professional trainings and development; and adheres to attendance and workplace attire policies.

Generally, duties and responsibilities are listed from most to least critical or time consuming.

REQUIRED EDUCATION AND EXPERIENCE

• Minimum: Bachelor's degree in architecture, construction management, building engineering field or building science related field.

• Current license or certification in the building industry such as a licensed architect, engineer, or certified construction manager.

• Minimum of ten years of experience managing the design and construction of new or major renovation projects.

MINIMUM QUALIFICATIONS

• Demonstrated experience and skill leading building design and construction projects. Experience and skill in selecting and managing a team of consultants and contractors.

• Thorough knowledge of and experience with current architectural and engineering principles, practices, procedures, materials, and equipment as they apply to new construction and major renovations of buildings.

• Professional written and verbal communication skills including the ability to prepare clear and concise written correspondence, reports, and recommendations and to make oral presentations.

• Understanding of the funding, budgeting, procurement, and legal processes of public sector work.

• Demonstrated organizational skills and attention to detail in managing complicated design and construction processes and procedures.

• Experience supervising a staff of professionals.

• Knowledge of use of computers and comfort with a variety of software applications including those that manage schedules and asset databases.

• Have and maintain acceptable background information, including criminal conviction history.

PREFERRED QUALIFICATIONS

• Fifteen or more years of experience managing new construction projects.

• Experience and skill in leading municipal or governmental construction projects.

• Master's Degree in related field.

• Additional relevant industry certifications such as LEED, PMP, GC.

SUPERVISION

Supervision Received: Facilities Senior Manager

Supervision Exercised: Projects Team staff which includes a Facilities Project Manager and Construction Project Analyst(s), in addition to consultants and contractors.

WORKING CONDITIONS AND REQUIREMENTS

Physical and Mental Effort: Primarily sedentary physical work requiring the ability to lift a maximum of 25 pounds; occasional lifting, carrying, walking, and standing. Sufficient clarity of speech and hearing or other communication capabilities that permits the employee to communicate effectively on the telephone and in person. Sufficient vision or other powers of observation that permits the employee to review, evaluate and prepare a variety of written documents and materials. Work may include extended periods of time viewing a computer video monitor and/ or operating a keyboard. Sufficient manual dexterity that permits the employee to operate computer equipment and other office equipment, and construction inspection equipment. Sufficient personal mobility and physical reflexes, which permits the employee to work in an office setting and to visit construction work sites requiring walking over rough surfaces and climbing. Ability to work under stress from demanding deadlines, public contact, and changing priorities and conditions.

Work Environment: Works primarily in a clean, comfortable office environment, although also makes routine visits to construction work sites and city industrial facilities where there is exposure to open trenches, confined spaces, moving equipment, traffic, mechanical and electrical equipment pressurized liquids and gasses, chemicals, and open water.

Machines and equipment used include but are not limited to the following: Frequently uses standard office equipment including personal computers, telephones, and copy/fax machines. Also uses city vehicle. Periodically uses construction inspection equipment including survey, meters, gages, and other specialized inspection devices.

Hybrid Work: The city has a Hybrid Work Policy which this position is eligible to participate in.

Additional Job Description:

Last updated: November 2023

The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statute. For individuals with disabilities who would like to request an accommodation, please send a request to HR@bouldercolorado.gov.