Facilities Project Manager

Facilities Project Manager JobID: 6067

Position Type:

Facilities

Date Posted:

6/27/2024

Location:

District Office

Closing Date:

07/08/2024

Additional Information: Show/Hide

Full Time 1.0 FTE Schedule 12-month 260 days Salary Range $81,231 - $99,991

Position Purpose:

The Facilities Project Manager is responsible for planning, executing, and finalizing projects according to strict deadlines and within budget. This role oversees all aspects of projects, including coordinating resources and efforts of team members and third-party contractors or consultants, to deliver projects according to plan. The Project Manager will also define the project's objectives and oversee quality control throughout its lifecycle.

Responsibilities:

1.Project Planning and Initiation:

Priority: Essential Percent of Time: 20%

Examples of this work include:

• Developing comprehensive project plans that outline scope, objectives, deliverables, timelines, and resource requirements.

• Conducting feasibility studies, including risk assessments and cost-benefit analyses.

2.Project Execution and Monitoring:

Priority: Essential Percent of Time: 20%

Examples of this work include:

• Coordinating internal resources and third parties/vendors for the flawless execution of projects.

• Ensuring that all projects are delivered on time, within scope, and within budget.

• Developing and implementing detailed project schedules and work plans.

3.Stakeholder Engagement and Communication:

Priority: Essential Percent of Time: 10%

Examples of this work include:

• Establishing and maintaining relationships with key stakeholders, including school administrators, staff, contractors, and vendors.

• Providing regular updates to stakeholders on project status, issues, and milestones.

• Facilitating collaboration and communication among project team members.

4.Budget Management:

Priority: Essential Percent of Time: 10%

Examples of this work include:

• Developing and managing project budgets, ensuring cost-effective resource allocation.

• Monitoring and reporting on budget adherence and financial performance of projects.

• Adjusting budget plans as necessary to accommodate project changes and constraints.

5.Quality Insurance:

Priority: Essential Percent of Time: 10%

Examples of this work include:

• Establishing and maintaining quality control procedures to ensure project deliverables meet required standards and specifications.

• Conducting regular inspections and reviews to ensure compliance with safety and regulatory requirements.

• Implementing corrective actions to address any quality or compliance issues.

6.Risk Management:

Priority: Essential Percent of Time: 10%

Examples of this work include:

• Identifying potential project risks and developing mitigation strategies.

• Monitoring and managing project risks throughout the project lifecycle.

• Adjusting plans as necessary to ensure project success and minimize risk impact.

7.Documentation and Reporting:

Priority: Essential Percent of Time: 10%

Examples of this work include:

• Maintaining comprehensive project documentation, including project charters, schedules, budgets, and performance reports.

• Preparing detailed reports on project status, progress, and outcomes for senior management and stakeholders.

• Ensuring all project records are accurate and up to date.

8.Vendor and Contract Management:

Priority: Essential Percent of Time: 5%

Examples of this work include:

• Overseeing the selection and management of contractors and vendors, ensuring compliance with contract terms and performance expectations.

• Negotiating contracts and managing contractor performance to ensure project deliverables are met.

9.Post-Project Evaluation:

Priority: Essential Percent of Time: 5%

Examples of this work include:

• Conducting post-project evaluations to identify successes and areas for improvement.

• Implementing lessons learned to improve future project management practices and outcomes.

Knowledge, Skills, and Ability:

Minimum Qualifications:

• Bachelor's degree in construction management, Engineering, Business or related field.

• Minimum of three years of experience in project management, facilities management, construction management, or a related area.

• Demonstrated ability to manage facilities projects and budgets.

• Strong organizational, leadership, and decision-making skills.

• Excellent communication and interpersonal skills, with the ability to engage effectively with a diverse range of stakeholders.

• Knowledge of environmental, health, and safety standards and compliance requirements.

• Proficiency in using facilities and/or construction management software and systems.

Preferred Qualifications:

• Experience working in an educational setting or public sector facilities management.

• Certification in facilities management, project management, or a related field.

• Experience with project management software, specifically Procore, Bluebeam, Microsoft Project and/or related platforms.

This position reports to: Director of Facilities.

The Facilities Project Manager will have frequent and significant contact with a variety of stakeholders, requiring the ability to influence, negotiate, and maintain productive relationships.

• Contact with school staff and administration for facilities updates and safety protocols, requiring effective communication and change management skills.

• Engagement with external contractors and vendors, necessitating negotiation skills and the ability to safeguard the district's interests.

• Interaction with regulatory bodies and community members, where tactful representation of FPS policies and strategic objectives is crucial.

Problem Solving:

The Facilities Project Manager will address multifaceted and technical problems that directly impact student and staff safety, requiring high-level critical thinking and decision-making.

• Development of contingency plans for facilities emergencies and unforeseen maintenance issues, minimizing disruptions to school operations.

• Strategic problem-solving for long-term facility planning and unexpected safety concerns, ensuring continuity in educational activities.

• Implementation of preventative maintenance strategies to mitigate potential future issues, informed by robust data analysis and risk assessment.

Freedom to Act :

The Facilities Project Manager is expected to operate with a significant degree of autonomy, making independent decisions that align with the district's strategic direction and reporting directly to the Director of Facilities.

• Immediate action on safety protocols, emergency repairs, and maintenance scheduling.

• Strategic contributions to the development and execution of the Long-Range Facilities Plan.

• Recommendations and justifications for budget allocations and resource prioritization for facility-related initiatives.

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Stand Frequently Use hands dexterously (use fingers to handle, feel, type) Occasionally Walk Frequently Reach with hands and arms Rarely Sit Frequently Climb or balance Rarely Talk or hear Frequently Stoop/kneel/crouch or crawl Rarely Taste or smell Occasionally Lift and Carry up to 50 pounds Rarely

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment for the Project Manager encompasses both indoor office settings and active facilities sites, with variable noise levels and some exposure to the elements. Adaptability and situational awareness are key, as is the commitment to maintaining safety standards in all working conditions.

This description is intended to indicate the kinds of tasks and level of work difficulty required of the position. It is not intended to limit or modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar level of difficulty.

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Application Procedures

All applications for open Fargo Public Schools positions must be made via www.applitrack.com/fargo/onlineapp. Paper submissions will not be accepted. Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties. Applicants for administrative, teaching, professional and other certified staff positions will need to attach: 1) Cover Letter 2) Resume/CV 3) Three (3) Letters of Reference 4) Complete transcripts for each degree from the institutions conferring the degrees.

Job postings will be closed for applications at 8:00 AM Central Standard Time (CST) on the closing date listed in the posting.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veterans Affairs Office.

For more information or questions please call 701-446-1000 or email humanresources@fargo.k12.nd.us.

Fargo Public Schools (FPS) is dedicated to fostering an educational environment rooted in inclusivity and academic freedom. Our FPS Philosophies articulate our commitment to these principles, guiding our practices to ensure every student's success. We invite candidates to thoroughly review our FPS Philosophies as they reflect the foundational values and expectations for all FPS employees. By applying, candidates express their commitment to embracing and upholding these philosophies in their professional practice, contributing to a culture of excellence and inclusivity within our schools.

The Fargo Public School District is committed to maintaining a learning and working environment free from discrimination and harassment in all employment and educational programs, activities, and facilities. The District prohibits discrimination and harassment based on an individual's race, color, religion, sex, gender identity, national origin, ancestry, disability, age, or other status protected by law.