Facilities Project Coordinator (51175)

Job Details

Job Location: Corporate - Dallas, TX

Salary Range: Undisclosed

Job Category: Facilities & Real Estate

Description

Achieve your Max potential at A-MAX! A-MAX Auto Insurance has been growing exponentially for the last 20 years. Our fast-growing and innovative company is looking for a Facilities Project Coordinator to join our Corporate Family, located in Dallas, Texas. At A-MAX, we value the strong individual competencies that everyone brings to the table and are committed to your individual growth and advancement. We are looking for candidates that have drive, ambition, and want to build a rewarding career. We want A-MAX Auto Insurance to be your employer of choice!!! We have a culture that values diversity, growth, respect, and integrity.

A successful candidate possesses strong organizational and interpersonal skills. Must be able to adapt to changing priorities and thrive in a fast-paced environment.

Responsibilities:

• Project Planning and Coordination: Plan, organize, and coordinate facility-related projects from inception to completion. This includes defining project scope, objectives, timelines, and resource requirements.

• Responsible for being onsite to complete site inspections, site turnover with landlord, city inspections and store set ups and sales turnover.

• Vendor Management: Collaborate with vendors, contractors, and suppliers to obtain quotes, negotiate contracts, and ensure timely delivery of goods and services. Monitor vendor performance to ensure adherence to project specifications and budget.

• Inventory procurement: Procurement and sourcing of inventory furniture and products for the projects.

• Budget Management: Develop and maintain project budgets, track expenses, and ensure projects are completed within budgetary constraints. Identify cost-saving opportunities and alternatives to optimize project expenditures. Works with the real estate department for TI reimbursements.

• Risk Management: Identify potential risks and issues associated with facility projects and develop mitigation strategies to minimize disruptions and delays. Proactively address challenges to ensure project timelines and objectives are met.

• Compliance and Regulations: Ensure all facility projects comply with relevant regulations, codes, and standards. Coordinate and meets with regulatory agencies and obtain necessary permits and approvals as required.

• Communication and Reporting: Serve as the primary point of contact for internal stakeholders regarding facility projects. Provide regular updates, reports, and progress summaries to management and other stakeholders.

• Quality Assurance: Monitor project progress and quality to ensure workmanship meets established standards and specifications. Conduct inspections and audits as necessary to verify compliance with project requirements. Works with all levels throughout the organization, external vendors, suppliers, and contractors.

Qualifications

• Proven experience in project coordination or management, preferably in a facilities management or construction environment.

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

• Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams and external partners.

• Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello).

• Knowledge of facility management principles, building codes, and regulatory requirements.

• Ability to travel 50%.

For information on A-MAX Auto Insurance & Affiliates, including more information on employee benefits and our company culture, visit our website at https://www.amaxinsurance.com/careers

A-MAX Auto Insurance & Affiliates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.