Facilities Planning Coordinator
Job Description Summary
To provide space planning support to assigned business units.
Duties and Responsibilities:
Develops and maintains strong working relationships with assigned business units of low to moderate
complexity. Attends meetings with contacts within business unit to gain knowledge and understanding of
the business unit, their needs, future plans and business plans.
Provides guidance, support, training and communication to the assigned business unit regarding
facilities procedures and processes.
Supports space needs for business unit. Provides appropriate data, recommendations and analysis to
support business areas in their decision-making. Reviews and analyzes business unit requests for moves
(and other space modifications) and propose solutions. Gathers requirements and provides data to
Facilities Development to create plans as necessary. Considers business unit and corporate adjacencies as
well as corporate space guidelines and standards (e.g. Generator back up, telephone capabilities,
contingency, other infrastructure issues).
Serves as central point of contact to connect assigned business unit with appropriate representatives in
Facilities Management (FM) or other related service providers. Coordinates communications between the
business and service providers.
Allocates and monitor spaces for assigned business unit. Maintains accurate space occupancy
information in Archibus and on hard copy plans as necessary. Conduct physical audits as necessary. Utilize
software and reporting tools used in space planning (Archibus, floor plans, furniture plans, business plan
headcount, open requisition reports, monthly headcount reports, etc.).
Maintain up-to-date business plan data, occupancy/vacancy information, workstation data, and other
relevant space information to support space planning efforts. Reviews and analyzes available
documentation to pro-actively determine space needs.
Provides space analysis reports to FM team and business unit as required and provides other data as
requested. Provides appropriate data and participates in recommendations and analysis to support
business areas in their decision-making.
Processes all work requests from business unit related to new hire set ups (space, phone, LAN port
activation), office/furniture, and move requests (non-self provisioning) within 48 hours of receipt and
provides back up as needed. Approves moves per corporate guidelines. Process conference room closure
requests, updating appropriate data sources upon approval.
Coordinates between client and service providers to ensure that all special space or facilities needs are
addressed and that corporate guidelines and procedures are followed. Coordinates client needs with
Facilities Development and Facilities Operations so that client needs and corporate needs are balanced as
projects move to implementation.
Participates in special projects and performs other duties as assigned.
Undergraduate degree (in a related field) or equivalent combination of training and
Minimum of two years related experience.
Proven relation management experience.
Excellent communication skills
Solid analytical and problem solving skills.
Knowledge of selected Vanguard business units helpful.
Ability to interact with all levels of the organization.
Experience with FM specific applications and/or aptitude for learning new applications.
Good time management /organizational skills and ability to prioritize and self-motivate.
Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
Cushman & Wakefield Inc