Facilities Planning Coordinator

Cushman & Wakefield Inc Malvern , PA 19355

Posted 6 months ago

Job Title

Facilities Planning Coordinator

Job Description Summary

To provide space planning support to assigned business units.

Job Description

Duties and Responsibilities:

  • Develops and maintains strong working relationships with assigned business units of low to moderate

  • complexity. Attends meetings with contacts within business unit to gain knowledge and understanding of

  • the business unit, their needs, future plans and business plans.

  • Provides guidance, support, training and communication to the assigned business unit regarding

  • facilities procedures and processes.

  • Supports space needs for business unit. Provides appropriate data, recommendations and analysis to

  • support business areas in their decision-making. Reviews and analyzes business unit requests for moves

  • (and other space modifications) and propose solutions. Gathers requirements and provides data to

  • Facilities Development to create plans as necessary. Considers business unit and corporate adjacencies as

  • well as corporate space guidelines and standards (e.g. Generator back up, telephone capabilities,

  • contingency, other infrastructure issues).

  • Serves as central point of contact to connect assigned business unit with appropriate representatives in

  • Facilities Management (FM) or other related service providers. Coordinates communications between the

  • business and service providers.

  • Allocates and monitor spaces for assigned business unit. Maintains accurate space occupancy

  • information in Archibus and on hard copy plans as necessary. Conduct physical audits as necessary. Utilize

  • software and reporting tools used in space planning (Archibus, floor plans, furniture plans, business plan

  • headcount, open requisition reports, monthly headcount reports, etc.).

  • Maintain up-to-date business plan data, occupancy/vacancy information, workstation data, and other

  • relevant space information to support space planning efforts. Reviews and analyzes available

  • documentation to pro-actively determine space needs.

  • Provides space analysis reports to FM team and business unit as required and provides other data as

  • requested. Provides appropriate data and participates in recommendations and analysis to support

  • business areas in their decision-making.

  • Processes all work requests from business unit related to new hire set ups (space, phone, LAN port

  • activation), office/furniture, and move requests (non-self provisioning) within 48 hours of receipt and

  • provides back up as needed. Approves moves per corporate guidelines. Process conference room closure

  • requests, updating appropriate data sources upon approval.

  • Coordinates between client and service providers to ensure that all special space or facilities needs are

  • addressed and that corporate guidelines and procedures are followed. Coordinates client needs with

  • Facilities Development and Facilities Operations so that client needs and corporate needs are balanced as

  • projects move to implementation.

  • Participates in special projects and performs other duties as assigned.

Requirements:

  • Undergraduate degree (in a related field) or equivalent combination of training and

  • experience.

  • Minimum of two years related experience.

  • Proven relation management experience.

  • Excellent communication skills

  • Solid analytical and problem solving skills.

  • Knowledge of selected Vanguard business units helpful.

  • Ability to interact with all levels of the organization.

  • Experience with FM specific applications and/or aptitude for learning new applications.

  • Good time management /organizational skills and ability to prioritize and self-motivate.

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.


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VIEW JOBS 6/6/2019 12:00:00 AM 2019-09-04T00:00 Job Title Facilities Planning Coordinator Job Description Summary To provide space planning support to assigned business units. Job Description Duties and Responsibilities: * Develops and maintains strong working relationships with assigned business units of low to moderate * complexity. Attends meetings with contacts within business unit to gain knowledge and understanding of * the business unit, their needs, future plans and business plans. * Provides guidance, support, training and communication to the assigned business unit regarding * facilities procedures and processes. * Supports space needs for business unit. Provides appropriate data, recommendations and analysis to * support business areas in their decision-making. Reviews and analyzes business unit requests for moves * (and other space modifications) and propose solutions. Gathers requirements and provides data to * Facilities Development to create plans as necessary. Considers business unit and corporate adjacencies as * well as corporate space guidelines and standards (e.g. Generator back up, telephone capabilities, * contingency, other infrastructure issues). * Serves as central point of contact to connect assigned business unit with appropriate representatives in * Facilities Management (FM) or other related service providers. Coordinates communications between the * business and service providers. * Allocates and monitor spaces for assigned business unit. Maintains accurate space occupancy * information in Archibus and on hard copy plans as necessary. Conduct physical audits as necessary. Utilize * software and reporting tools used in space planning (Archibus, floor plans, furniture plans, business plan * headcount, open requisition reports, monthly headcount reports, etc.). * Maintain up-to-date business plan data, occupancy/vacancy information, workstation data, and other * relevant space information to support space planning efforts. Reviews and analyzes available * documentation to pro-actively determine space needs. * Provides space analysis reports to FM team and business unit as required and provides other data as * requested. Provides appropriate data and participates in recommendations and analysis to support * business areas in their decision-making. * Processes all work requests from business unit related to new hire set ups (space, phone, LAN port * activation), office/furniture, and move requests (non-self provisioning) within 48 hours of receipt and * provides back up as needed. Approves moves per corporate guidelines. Process conference room closure * requests, updating appropriate data sources upon approval. * Coordinates between client and service providers to ensure that all special space or facilities needs are * addressed and that corporate guidelines and procedures are followed. Coordinates client needs with * Facilities Development and Facilities Operations so that client needs and corporate needs are balanced as * projects move to implementation. * Participates in special projects and performs other duties as assigned. Requirements: * Undergraduate degree (in a related field) or equivalent combination of training and * experience. * Minimum of two years related experience. * Proven relation management experience. * Excellent communication skills * Solid analytical and problem solving skills. * Knowledge of selected Vanguard business units helpful. * Ability to interact with all levels of the organization. * Experience with FM specific applications and/or aptitude for learning new applications. * Good time management /organizational skills and ability to prioritize and self-motivate. Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. C&W Services Malvern PA

Facilities Planning Coordinator

Cushman & Wakefield Inc